• Administrative Assistant - Senior

    UPMC (Erie, PA)


    Exciting Opportunity: Senior Administrative Assistant at UPMC Hamot

     

    Join UPMC Hamot as a full-time Administrative Assistant – Senior, where your skills will help drive excellence in patient care and operational support. In this vital role, you’ll draft presentations and communications, coordinate events, manage calendars, and oversee travel logistics. Billing experience is highly preferred, as you'll play a key part in maintaining accurate financial records and supporting our commitment to quality and safety. You'll also generate data-driven reports, streamline administrative processes, and provide essential support to department leaders and teams.

     

    At UPMC Hamot, we live our values—dignity, respect, responsibility, and integrity—every day. In return, we offer a comprehensive Total Rewards benefits package, professional growth opportunities, and the chance to make a meaningful impact in a collaborative environment.

     

    Take the next step in your career—apply today and become part of a team that puts people first.

    In this role, there is the opportunity to -

    + Drafts presentations, meeting minutes, and departmental correspondence based on supervisor input.

    + Coordinates logistics for conferences and departmental events, including venues, catering, and materials.

    + Maintains supervisor’s calendar by scheduling meetings, prioritizing engagements, and ensuring efficient time management.

    + Prepares travel arrangements, including booking accommodations, transportation, and itineraries.

    + Monitors and maintains budgetary and accounting records, including processing expense reports.

    + Generates reports by analyzing complex data sets and identifying trends to support decision-making.

    + Reviews and recommends improvements to administrative processes to enhance operational efficiency.

    + Supports departmental functions by providing comprehensive administrative assistance to individuals or teams.

    Required

    + High school diploma or equivalent.

    + 5 years' experience in an increasingly responsible administrative support role.

    + Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

    + Ability to use applicable MS Suite products.

    + Advanced knowledge of business processes and procedures.

    + Working knowledge of accounting and financial principles and functions.

    + Ability to analyze data.

    + Ability to use discretion and independent judgment.

    Preferred

    + Billing experience

    Licensure, Certifications, and Clearances:

    UPMC is an Equal Opportunity Employer/Disability/Veteran