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41293BR

Extended Job Title:

Section Coordinator

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Coordinates a section in a department that has institutional oversight responsibilities. Responsibilities involve the

coordination and supervision of the various functions and aspects of a specific program or departmental project as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and/or students.

Requisition ID:

41293BR

Travel Required:

Up to 25%

Major/Essential Functions:

+ Contact person and admin responsible for the following support departments: MPIP, SOM Medical Coding, OSHI and OSBI.

+ Schedule, coordinate and prepare meeting and/or activities for support departments. Timely preparation and/or provision. Maintain records and develop minutes as required.

+ Responsible to manage the Property Inventory for support departments, keeping control, documentation, location, reporting, and the annual inventory.

+ Responsible to manage the ASC System to upload and monitor the contracts for the support departments, up to completion.

+ Process purchase orders and ensure timely payment for vendor services. Keep track of purchase orders funds and adjust as needed.

+ Manage multiple systems to ensure proper process of tasks for the support departments (TechBuy, Chrome Rivera, Encumbrance, Budget Revision, Property Inventory, ePAF, EOPs, PASS, TimeClock, WebTMA, SysAid, etc.).

+ Process HR transactions for support departments.

+ Monitor the cleaning service and building functionality to ensure proper and safe operations and environment of the workplace.

+ Responsible to keep office supplies inventory to maintain resources available for smooth operations.

+ Responsible to address and resolve the employee request regarding equipment needs, maintenance, supplies.

+ Receive and handle any questions or concerns of the employees, and solve or direct them to the proper department or person, observing confidentiality and respect.

+ Serve as Public Notary and Safety Officer for the support departments.

+ Responsible to properly dispose of the office supplies, equipment and devices; observing the established process for items under the Property Inventory Management and/or General Services, for the support department.

+ Submit and process all PO and invoice payments into banner system for all vendors and equipment for all the divisions.

+ Adhere to all TTUHSCEP policies, procedures and processes.

+ Personally demonstrate, display, and act in accordance with TTUHSCEP values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).

+ Perform all other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual selected

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Prior Administrative Experience Require.

+ Microsoft Office Ability to write concisely Communication skills Organizational skills

Campus:

HSC - El Paso

Department:

MPIP Account Quality

Required Attachments:

Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ Bachelors degree plus two (2) years related experience;

+ Combination of education and/or related experience to equal six (6) years.

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .