"Alerted.org

Description

The Executive Assistant will provide executive level administrative support for an officer or general manager to ensure continuity of daily global practice or regional office functions and operations.

+ Provide high level administrative support to New England Regional Office Officers.

+ Prepare a variety of communication including emails, meeting agendas, and meeting minutes.

+ Facilitate smooth communication between Global Practice Executive and group, and internal and external clients. This may include other board members, company executives, client executives, government officials, media, and internal employees.

+ Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, reports, and presentations.

+ Assemble information involving business plans resulting in the final plan submission.

+ Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.

+ Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.

+ Responsible for handling sensitive and confidential information.

+ Act as Notary Public and notarize various documents.

+ Maintain the security and confidentiality of calendars, files, records and files.

+ Facilitate document approvals and processing which includes but not limited to invoices, contracts and other confidential documents.

+ Manage schedules, appointment requests and a high volume of calendar meetings and events. Manage the logistics of large group events.

+ Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.

+ Coordinate travel arrangements and prepare travel itineraries.

+ Oversee catering and conference room management for division meetings and events.

+ Arrange conference calls and related conference room setup. Coordinate with IT to ensure A/V equipment is in working order.

+ Assist to Global Practice Manager, Officer or Regional Office Manager team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested.

+ Provide cross training and performance feedback on entry level administrative staff.

+ All other duties as assigned.

Qualifications

+ Bachelor’s degree required.

+ 7 years' administrative experience supporting senior level executives.

+ Position requires ability to maintain the highest level of discretion and confidentiality.

+ Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.

+ Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.

+ Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.

+ Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

EEO/Disabled/Veterans

**Job** Administrative/Office Support

**Primary Location** US-CT-Wallingford

**Schedule:** Full-time

**Travel:** No

**Req ID:** 251625

**Job Hire Type** Experienced #LI-KD #M&S