"Alerted.org

OVERVIEW:

This position is part of the Back Office organization, reporting directly to the Head of Back Office. The Analyst – Inventory and Marine Specialist plays a critical role in supporting the Supply, Trading, and Logistics (ST&L) organization by ensuring accurate inventory tracking and effective coordination of marine operations. This role offers an excellent opportunity to gain hands-on experience in the Trading and Commercial aspects of the business, while also building both formal and informal leadership capabilities.

PRINCIPAL DUTIES:

+ Monitor and report month-end inventory positions across all commodities, ensuring timely and accurate reconciliation between physical, book, and system records in alignment with accounting and trading requirements.

+ Own and execute the monthly mark-to-market (MTM) valuation of all inventory positions, ensuring accurate financial reporting and proper reflection of inventory value on the balance sheet in compliance with accounting standards.

+ Work closely with the Operations team to ensure accurate monthly actualization of volumes and proper recording of secondary costs, including tariffs, storage, and handling fees, to support complete and accurate financial and trading records.

+ Act as a key liaison between the front-office (Trading, Marine Operations) and back-office functions (Accounting, Contracts, Settlements) to identify, investigate, and resolve marine-related transactional and accounting issues. Ensure alignment between operational activity and financial reporting while supporting timely and accurate month-end close.

+ Prepare, validate, and post monthly journal entries related to freight costs and revenues to ensure the accurate reflection of freight margins. Align accounting treatment with IFRS and GAAP standards, working in collaboration with Finance and external auditors as needed to maintain compliance and transparency.

+ Analyze complex financial and operational data related to marine logistics, freight, and inventory to assess accuracy, identify trends or anomalies, and provide actionable insights. Recommend and support the implementation of process improvements to enhance data quality, control frameworks, and business performance.

+ Prepare and maintain clear, detailed documentation of key processes and procedures within the IMOS (Integrated Marine Operations System) platform. Ensure documentation supports knowledge transfer, audit readiness, and continuous improvement efforts by capturing business rules, workflows, controls, and system dependencies.

+ Follow established company and departmental contract processes and procedures. Identify and suggest updates and/or improvements to procedures, as necessary

MINIMUM REQUIREMENTS:

+ Bachelor’s degree in business, management, finance, IT or other related field. Equivalent combinations of experience and education will be considered.

+ Prior experience in an energy trading and marketing environment and a powerful desire to learn.

+ Experience with IT project implementation or development, formal project management training.

+ Technical knowledge in coding language or other IT related skills.

+ Expert knowledge in Microsoft Excel.

+ Direct people leadership experience.

+ Ability to effectively communicate to different levels withing the organization, including management and direct reports.

NO THIRD-PARTY CANDIDATE ACCEPTED

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