• Administrative Assistant

    Kimley-Horn (Philadelphia, PA)


    Overview

     

    Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in our Philadelphia Center City office.

    Responsibilities

    Kimley-Horn has a rewarding and challenging opportunity for a Administrative Assistant with our Philadelphia Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.

     

    + Review and distribute project opportunities/advertisements (RFQs) to marketing leadership

    + Maintain general marketing inbox

    + Prepare expense reports and book travel

    + Responsible for day-to-day production of proposals, leave behinds, reports, etc.

    + Support conference and event planning efforts

    + Assist project managers and marketing coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals

    + Help with a wide range of research tasks to assist marketing managers/leaders on various efforts

    + Update and maintain project, employee, and client data in Vision (marketing database)

    + Print and bind large, technical documents

    + Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons

    + Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the marketing coordinator

    + Coordinate conference rooms/meetings/staff calendars

    + Coordinate and arrange FedEx and courier delivery services

    + Track and report recently won projects

    + Additional duties as assigned

    Qualifications

    Basic Qualifications:

    + Minimum of 2 years’ experience in a professional office environment

    + Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint

    + Detail-oriented

    + Strong organizational skills and multi-tasking abilities

    + Ability to work under tight deadlines and handle multiple assignments concurrently

    + Positive attitude/support mentality

    + Team player

    Desired Qualifications:

    + A/E/C (Architecture/Engineering/Construction) industry knowledge or experience

     

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    _Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._

     

    PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

     

    If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

     

    Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    **Posted Date** _4 days ago_ _(5/31/2025 11:49 AM)_

    **_ID_** _2025-18168_

    **_Education_** _None_

    **_Discipline/Focus_** _Marketing_