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Job Description

This role supports a highly respected organization known for its strong culture and commitment to excellence. The Administrative Specialist will be responsible for entering and managing invoices in NetSuite, following up with project managers to confirm payment readiness, and tracking invoice status across multiple financial worksheets. They will also input financial forecasts into ServiceNow and provide general administrative support, including managing calendars, preparing expense reports, handling mail and document filing, screening calls and visitors, and coordinating travel arrangements. The ideal candidate is detail-oriented, adaptable, and comfortable working in a dynamic environment with shifting priorities. This role can pay 22-24 hourly, depending on experience level.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

Strong data entry skills

Ability to manage invoices in NetSuite: entry, review, and follow-up with PMs/Managers

Experience tracking invoice status (accrued vs. paid)

Data entry of financial forecasts into ServiceNow

Ability to track and manage multiple financial worksheets

Strong communication skills (chat and email)

Detail-oriented and able to work in a fast-paced, ever-changing environment Basic financial background or understanding

Experience with administrative support in a project management or financial setting null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].