• Legal Contracts Administrative Assistant

    Insight Global (Holmdel, NJ)


    Job Description

    Our client is currently looking for a Legal Contract Administrative Assistant. This role is an excellent opportunity for a motivated candidate seeking to be involved in legal contracts. Candidates must be organized and detail-oriented. Responsibilities include:

     

    Create folders in SharePoint Library -- Legal Historical Finalized Contracts.

     

    Go to the old contract database for finalized contracts and move them accordingly into the appropriate organized folders in the SharePoint - Legal -- Historical Finalized Contracts folders.

     

    Take document contract templates and create a template library in Microsoft Word.

     

    Create matching PDF documents from the template library.

     

    Create locked forms from the PDF documents with fields in designated sections.

     

    Upload the locked PDF forms, with the fields into the appropriate folders in the Legal Public Library and provide access as directed.

     

    Maintain the developed content for the legal department portal, including the front page.

     

    Respond to business requests for simple filed contracts/documents and templates.

     

    Work directly with our Beijing office on translated templates.

     

    Monitor the department's electronic inbox multiple times a day for assignment distribution.

     

    Assist with searches for internal department contract editing management tools.

     

    Review simple contracts and simple template changes.

    Compensation:

    $25/hr to $35/hr

     

    Exact compensation may vary based on several factors, including skills, experience, and education.

     

    Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401K retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

     

    We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) .

     

    To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

     

    Skills and Requirements

     

    Legal administrative background is preferred.

     

    Knowledge of electronic document management.

     

    Knowledge of contracts and document management

     

    Advanced user of Word, SharePoint, and Outlook.

     

    Typing skills

     

    College or extensive business experience is preferred.

    Ability to sit onsite 3x/week in Holmdel, NJ null

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].