• Administrative Assistant

    Robert Half Office Team (Carlsbad, CA)


    Description

    We are seeking a highly organized and adaptable Administrative Assistant to support the operational team at a stunning resort located in Carlsbad, CA. This hybrid work opportunity is ideal for candidates who excel at scheduling, coordinating, and supporting executive leaders in a fast-paced and dynamic environment.

    Key Responsibilities:

    + Provide administrative support to senior leadership, including Regional VPs and VPs of Resort Operations.

    + Manage calendars and coordinate schedules to ensure timely meetings and appointments.

    + Prepare agendas, presentations, and supporting documents for meetings and conferences.

    + Track deadlines for important reporting cycles and create a yearly calendar of key events and due dates.

    + Format and proofread Standard Operating Procedures (SOPs) and upload them to the company intranet.

    + Reconcile invoices and expense reports, and submit payments in adherence to company policies.

    + Oversee travel arrangements, including booking flights, accommodations, and ground transportation.

    + Coordinate meeting logistics, including reserving rooms, arranging food service, and setting up audiovisual equipment as needed.

    + Compile and edit team performance metrics, including monthly Guest Service Scores and other critical reports.

    Requirements

    + 2+ years of administrative support experience.

    + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with document management systems.

    + Excellent communication skills and attention to detail, particularly in formatting and proofreading documents.

    + Ability to handle confidential and sensitive information with discretion.

    + Strong time management skills with the ability to balance competing priorities effectively.

    + Experience in the hospitality/resort industry is a plus.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .