• Executive Assistant

    Robert Half Office Team (Encinitas, CA)


    Description

    We are seeking a proactive and resourceful Executive Assistant to provide high-level administrative support to the CEO and executive team at a growing healthcare organization in Encinitas, CA. The ideal candidate will be highly detail-oriented, organized, and thrive in a fast-paced environment.

    Key Responsibilities:

    + Coordinate and manage the CEO’s calendar, including scheduling meetings, appointments, and conferences.

    + Prepare meeting agendas, presentations, and supporting materials for executive-level discussions.

    + Arrange domestic and international travel logistics, ensuring smooth and efficient itineraries.

    + Act as a liaison between the executive team and internal/external stakeholders.

    + Prepare executive correspondence and communications, including emails, reports, and proposals.

    + Maintain confidential records and documents, including contracts, agreements, and financial reports.

    + Plan and organize company-wide events, such as leadership retreats and team-building activities.

    + Organize and maintain filing systems to ensure quick and easy access to executive documentation.

    Requirements

    + 3+ years of experience supporting high-level executives.

    + Excellent organizational skills with a proactive approach to problem-solving.

    + Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

    + Exceptional written and verbal communication skills.

    + Familiarity with healthcare operations or similar industries is a plus.

    + Ability to handle sensitive and confidential information with discretion.

    + Strong multitasking skills with the ability to prioritize effectively in a fast-paced environment.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .