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Description

We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis located in the Greater Philadelphia Region. As an Administrative Assistant In this role, you will support daily operations by managing documentation, maintaining records, and ensuring the smooth execution of administrative tasks. This position is ideal for individuals who excel in organizational skills and enjoy contributing to the efficiency of a collaborative work environment.

What you get to do every single day:

• Scan and upload documents to maintain digital records and ensure easy accessibility.

• Perform accurate data entry to update and manage departmental databases.

• Organize and maintain physical and electronic filing systems for efficient record-keeping.

• Collect, categorize, and label correspondence, receipts, and forms for streamlined documentation.

• Digitize paper files by scanning and converting them into electronic formats.

• Monitor and track transactions, client or owner records, and essential paperwork to ensure organized processes.

• Uphold strict confidentiality and security standards for all records and sensitive information.

• Provide general administrative support, including preparing correspondence and responding to inquiries.

• Assist in maintaining departmental compliance with organizational policies and procedures.

• Perform additional duties as assigned to support the team and department goals.

Requirements

Other requirements for the Administrative Assistant position include and are not limited to:

• High school diploma or equivalent; post-secondary education or training is preferred.

• Minimum of 3+ years of experience in administrative support or a related role.

• Strong knowledge of office administration principles, records management, and general office practices.

• Proficiency with computer software, including Adobe Acrobat, Epic Software, and IBM AS/400.

• Ability to prepare well-structured documents, correspondence, and reports with attention to detail.

• Skilled in answering inbound calls and responding effectively to inquiries.

• Excellent organizational skills and ability to manage multiple tasks under tight deadlines.

• Effective verbal and written communication skills to collaborate with team members and external contacts.

Interested candidates should reach out to Hayley Master at 215.568.4580 and reference JO# 03720-0013236638

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .