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Payroll Specialist

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Payroll Specialist

Salary

$28.69 - $38.30 Hourly

Location

Public Service Building, OR

Job Type

Regular

Job Number

202500144

Department

County Administration

Division

CAO Financial Services

Opening Date

05/23/2025

Closing Date

6/23/2025 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

01

+ Description

+ Benefits

+ Questions

DESCRIPTION

Join Our Team as a Payroll Specialist!

About the Position

Are you detail-oriented, highly organized, and ready to take on a critical role in public service? The County Administration Department is seeking a Payroll Specialist to perform complex, specialized payroll functions that keep our systems running smoothly and our employees paid accurately.

In this role, you’ll be responsible for managing and maintaining vital payroll and fiscal records—including deferred compensation, flexible spending accounts, tax withholdings, union dues, garnishments, and more. You’ll also play a key role in coordinating data for our automated payroll system and producing essential reports that support agency-wide decision-making.

This is more than just numbers—your work ensures transparency, accuracy, and financial well-being across our organization.

If you’re a payroll professional with a passion for precision and public service, we want to hear from you!

About the Division

As part of the County Administration Department, the 15 FTE in the Financial Services Division perform functions related to accounting, financial reporting, investment of funds, cash management, debt management, accounts payable, accounts receivable, payroll administration, and procurement. Financial Services is responsible for maintaining and reporting all Financial transactions on an accurate and timely basis and preparing Financial statements in accordance with Federal, State, and local laws.

Schedule: Monday – Friday; 8:00am – 5:00pm

*This is an AFSCME represented position*

QUALIFICATIONS

Training:

+ Equivalent to an associate's degree from an accredited college or university with major course work in accounting, finance or a related field.

Experience:

+ Three years of responsible payroll and accounting experience, including experience working with automated payroll systems.

An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.

Testing Requirements:

+ Successful hire will be contingent upon passing a "Basic Payroll Knowledge" test.

Notes:

+ This position is subject to a criminal history background check.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

CLASSIFICATION DETAILS

Payroll Specialist Classification Details (https://cdnsm5-hosted.civiclive.com/UserFiles/Servers/Server\_3585797/File/Government/County%20Departments/Human%20Resources/Job%20Classification/Payroll%20Specialist\_A034.pdf)

SUPPLEMENTAL INFORMATION

Selection Process (https://www.lanecounty.org/government/county\_departments/human\_resources/talent\_acquisition/Selection\_Process)

Equal Employment Opportunity

Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Strategic Plan

In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.

The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

Veteran Preference Information (https://www.lanecounty.org/cms/One.aspx?portalId=3585881&pageId=5143112)

Careers with Lane County Offer Extraordinary Benefits

At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.

Introducing ALEX (https://www.myalex.com/lanecounty/home#choose-benefits) , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date.

*The below information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group.

ALEX Benefit Advisor (click here) (https://www.myalex.com/lanecounty/home#choose-benefits)

Collective Bargaining Units:

Admin-Pro

AFSCME

AFSCME Nurses

AFSCME Physicians

FOPPO

LCPOA

Local 626

Prosecuting Attorney's

Benefits to keep you & your family well - Physically

Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.

Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below:

If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.

Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.

Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.

Dental - Lane County provides dental coverage for employees and their eligible dependents.

Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.

Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.

Benefits to keep you & your family well - Financially

Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)

Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.

Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.

Holidays - Lane County provides 10 paid holidays per year:

New Year's Day Independence Day

Martin Luther King Jr's Birthday Labor Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Life Insurance - Lane County pays for employee group term life insurance.

County-paid Training & Development to keep your career well

On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.

Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.

Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.

Lane County offers these other valuable benefits

Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.

Vision - Eligible employees may purchase supplemental vision insurance.

Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.

Aflac - Optional employee-paid voluntary group coverage is available through Aflac.

Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.

Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.

For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.

01

IMPORTANT: Please ensure you have included all RELEVANT education, employment and experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.

+ I acknowledge I have provided all relevant education and employment history.

02

What is your highest level of education?

+ High School diploma or equivalent to completion of twelfth grade.

+ Associate's degree.

+ Two-years of technical certificate or coursework.

+ Bachelor's degree.

+ Master's or higher degree.

03

How many years of responsible payroll and accounting experience do you have, including experience working with automated payroll systems?

+ No experiences or less than 1 year.

+ 1- 2 years.

+ 2 - 3 years.

+ 3 - 4 years.

+ 4 - 5 years.

+ At least 5 or more years.

04

Are you currently a Lane County employee who is represented by AFSCME Local 2831, and for whom this job would represent a Transfer opportunity? *Transfer: The term transfer shall mean the change of an employee from one position to another within the same classification in a different department or from one classification to another at the same pay grade, or a different grade that does not constitute a promotion or demotion, either within or outside the department.

+ Yes

+ No

05

Describe your education and/or work experience that best qualifies you to run full-cycle payroll for a large organization such as Lane County. List your payroll responsibilities, the software used, types of reports and internal audits aimed at ensuring accuracy, as well as any other aspects of payroll processing you have handled. (20 pts.)

06

Describe a time when you created efficiencies in a payroll-related task or process, what steps you took to implement the changes, and what the results of the improvements were. (20 pts.)

07

Think of a specific challenging situation you faced when preparing to print a batch of payroll checks or direct deposit advices, or processing a termination check, and something happened delaying the process. Explain the situation, what made it challenging, and how you handled it. (20 pts.)

08

Describe a situation that required analyzing, interpreting, and applying policies or procedures in order to abide by union contract language, federal, state or local laws, (20 pts.)

09

Provide a specific example of how you have promoted an inclusive, respectful, and welcoming workplace environment, and explain why diversity is valuable in the workplace. (20 pts.)

Required Question

Employer

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