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Fiscal Assistant II/ Fiscal Assistant III

Work type: Staff Full-Time

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 32010702 - PH-FISCAL AND LOGISTICS

Classification Title:

Fiscal Assistant II/III

Classification Minimum Requirements:

Fiscal Assistant II - High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Fiscal Assistant III - High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:

As a member of the fiscal unit within the UF College of Pharmacy’s Shared Service Center, this position supports COP Finance office, departments and college by processing fiscal and financial transactions, following up on pending items and providing high-quality customer service.

This is a high-volume unit, the employee in this position must be able to multi-task, be organized, be able to problem solve, be a self-starter, and abide by college, university, state and federal policies, procedures, and regulations.

Transactions Processing:Process Travel Authorizations (TA), Expense Reports (ER) and generic reimbursements, process orders, payments and analyzes, reconciles and approves Pcard charges for customer units based on chartfield information, descriptions, explanations and documentation provided by the customers.

Financial Support:Process journal entries such as expense to expense (E2Es) and expense to revenue (E2Rs). Reviews all voucher and journal entries for accuracy. Responsible for making deposits for the assigned units/accounts. Creating invoices and recording payments. Monitor account balances and expenditures. Assist with compliance.

Analyze Transactions/Processes: Researches, analyzes, and resolves general accounts transaction problems. Provides input on processes, systems, and workflows relating to fiscal matters. Explains and applies complex policies and procedures. Backup support during absences. Basic office support such as answering phones, maintaining files, etc.

Fiscal Expertise:Be a subject matter expert, network with colleagues and core offices for collaboration and additional resources

Training Support: Support to Fiscal Assistant 1 positions, new personnel, or Administrative Assistant at the direction of the Assistant Director of Operations.

Faculty and Department Staff Support:Meeting faculty and staff to solve any fiscal problems, make sure that they understand the SSC processes and that the fiscal unit understand their needs.

Other:May fill in for other short term vacancies in the shared service center. Other duties as assigned by the unit’s Team Lead.

This position is eligible for a hybrid work schedule; primarily remote with occasional on campus expectations based on the needs of the department.

Expected Salary:

Fiscal Assistant II: $21.07 - $22.51 /hour

Fiscal Assistant III: $22.99 - 24.43 /hour

Employment Benefits include:

Health Insurance:UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.

Retirement Options:Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.

Leave:UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

To learn more visit: hr.ufl.edu/benefits

Required Qualifications:

Fiscal Assistant II - High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Fiscal Assistant III - High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred:

Fiscal Assistant II - 2 years experience with UF policies and procedures for travel, pcards, voucher payments and requisitions, journal entries, deposits.

Fiscal Assistant III - 3 years experience with UF policies and procedures for travel, pcards, voucher payments and requisitions, journal entries, deposits. Compliance, invoicing, record keeping, account monitoring.

Special Instructions to Applicants:

To be considered, you must upload your cover letter, resume, and list of three professional references. This position posting will fill only one position with the classification determined during the recruitment process and based on the successful applicant's education and experience, as detailed above in preferred qualifications.

This position is eligible for a hybrid work schedule; primarily remote with occasional on campus expectations based on the needs of the department.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 03 Jun 2025 Eastern Daylight Time

Applications close: 10 Jun 2025 Eastern Daylight Time