"Alerted.org

Executive Assistant to the Director of CO Dept Of Public Safety

Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4961385)

Apply



Executive Assistant to the Director of CO Dept Of Public Safety

Salary

$26,124.00 - $89,400.00 Annually

Location

Lakewood, CO

Job Type

Full Time

Job Number

RAA SES 8024 EA 6/2025

Department

Department of Public Safety

Division

Executive Director's Office

Opening Date

06/03/2025

Closing Date

6/17/2025 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

700 Kipling St., Lakewood, CO

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Laura Apodaca, 720-241-4657, [email protected]

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This announcement is to fill an Amendment S at will position, the process is not governed by the selection processes of the classified personnel system.

Applications will be considered from residents of Colorado.

Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities

Our Vision - Creating safer and more resilient communities across Colorado

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See our CDPS 2022 Equal Employment Opportunity Plan (https://drive.google.com/file/d/1mhirfXA6CeujGdFetbkPOC78t2GASFdw/view?usp=drive\_link) Why Do I Love My Job at CDPS

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

+ Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

+ State contribution into Health Savings Account when enrolled in HDHP.

+ Job protected medical leave under the Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) (https://famli.colorado.gov/) .

+ Paid medical leave benefits provided by the State of Colorado.

+ Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

+ We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA (https://www.copera.org/member-contribution-rates) for details.

+ CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave (https://dhr.colorado.gov/state-employees/time-off-leave) and annual wellness days.

+ The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

+ Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

+ Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits (https://www.colorado.gov/dhr/benefits) .

Description of Job

About the Work Unit

The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions. The EDO includes the following:

+ The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.

+ Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, procurement, budget, and logistics services (fleet, facilities, warehousing, material management and fabrication) to support the operations and programs of CDPS divisions.

+ Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.

+ Compliance and Risk Office – Develops policies, assesses and manages risk, and ensures compliance with state and federal requirements and professional standards.

+ Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation.

+ Office of School Safety – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.

Work Environment

100% in-person position

Mostly office work, with occasional travel during business hours

Work unit core business hours, Mon-Fri, 8 am-5 pm.

About the Job

The position's primary purpose is to serve as the executive assistant to the Department's Executive Director (ED), a member of the Governor's Cabinet, and the Deputy Executive Director (DED), performing all related administrative and office support functions required by these two positions. The EDO Executive Assistant is responsible for a variety of high-profile and critical duties, and must perform these in a fast-paced and politically sensitive environment. As the assistant to the ED and DED, the position serves as a primary departmental contact for both internal and external customers of the department. This position also provides some administrative support to other senior leaders in the EDO when available.

Key Responsibilities

Executive Assistant to the Executive Director and Deputy Executive Director.

This position's primary role is to provide staff assistance and administrative support for the Executive Director (ED) and Deputy Executive Director (DED).

+ Coordinates and maintains executive schedules/calendars

+ Applies problem solving, knowledge and management skills to schedule meetings involving others (internal and external to the department) so as to appropriately prioritize the ED's time. Identifies when the ED or DED must be in attendance, versus having a surrogate attend a meeting. Remains flexible and agile in a dynamic and ever changing environment.

+ Resolves schedule conflicts, independently working to anticipate changes, or adjust for and advise all affected by emergency schedule changes.

+ Handles travel arrangements for ED and DED

+ Prepares Out of State travel requests (OSTR); tracks payments and reimbursements. Processes and maintains a database of all OSTRs (all require ED or DED authorization).

+ Participates in planning and organization of conferences, department events, forums, and executive staff meetings and retreats.

+ Serves as the "front office contact” and is responsible for coordinating with Executive Assistants from other divisions, from the Governor's Office, other Departments (including Cabinet Members/Executive Directors), and other elected officials and agency executives.

+ Keeps confidential all sensitive matters that are handled within the EDO.

+ Prepares correspondence for the ED and DED. On behalf of the ED and DED, reviews, routes and suggests disposition for incoming mail and email and other correspondence.

+ Organize and triages ED’s email, as needed.

Executive Office Support

This position coordinates with other EDO program assistants (PAs) to provide general support to the Executive Director's office staff.

+ Monitors supplies and placing orders as needed

+ Schedules meeting rooms

+ Attends and takes notes at meetings as requested by the ED and DED

+ Supports other administrative staff employees with Colorado financial system (CORE) entries or other process navigation as needed.

Executive Director's Office Financial Services Support

Performs several key financial functions for and within EDO.

+ Prepares expense reports.

+ Examines, codes and processes all related documents using CORE, and other financial systems.

+ Manages budgetary items and ensures timely payment of invoices and expenses for the ED and DED's budgets and for other members of the EDO management team, as requested.

+ Allocates major purchases.

+ Prepares necessary approvals and forms for goods and services.

+ Provides financial assistance to special programs, such as the Leadership Strategies Institute, as requested.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Note, to be considered for this position, you must meet one of the following options for consideration.

Current Colorado residents are eligible to apply.

Proven Experience, Knowledge, Skills

A minimum of five (5) years in executive support, preferably at the C-suite level, individuals or a team. Expertise in MS Office software applications (i.e., Word, Excel). Your application must be completed in detail documenting your executive level support experience which includes a working knowledge of computer software applications as listed above. The required experience and critical duties include, managing schedules/calendars, preparing official correspondence, as well as providing customer service, and interfacing with a variety of stakeholders including scheduling and coordinating meetings, projects and events. Application must clearly detail the extent of these qualifications (part-time experience will be pro-rated)

OR Education and Experience, Knowledge, Skills

A combination of education and executive support, preferably at the C-suite level, to include expertise in MS Office software applications (i.e., Word, Excel) and supporting an individual or a team equal to or greater than five (5) years. Your application must be completed in detail documenting your executive level support experience which includes a working knowledge of computer software applications as listed above. The required experience and critical duties include, managing schedules/calendars, preparing official correspondence, as well as providing customer service, and interfacing with a variety of stakeholders including conference calls and scheduling meetings and events. Application must clearly detail the extent of these qualifications (part-time experience will be pro-rated).

Required Qualifications & Competencies

+ Professionalism, discretion, adaptability, and a keen attention to detail.

+ Ability to work effectively with key stakeholders, speak and write authoritatively and compellingly, resolve communication problems, negotiate, and manage competing interests.

+ Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

+ Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

+ Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

+ Writing: Communicating effectively in writing as appropriate for the needs of the audience.

+ Excellent organization and time management skills

+ Ability to set, track, and accomplish priorities, goals, and timetables to achieve maximum productivity, knowing the status of activities at all times

+ Exceptional customer service skills.

+ Ability to work effectively in both independent and team situations.

+ Strong project management skills and able to lead multiple high-profile projects forward and effectively leverage available resources to drive results

+ Demonstrated ability to manage multiple simultaneous deadlines while maintaining attention to detail.

Preferred qualifications (not required)

+ Prior C-suite e xecutive support experience.

+ Prior State and/or public sector experience.

+ General understanding of basic accounting principles.

Conditions of Employment

+ Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking.

+ Must be Colorado resident at the time of application.

+ Must have a valid Colorado Drivers license.

Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb. A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

Are you in need of an accommodation?

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources [email protected].

Equity, Diversity, and Inclusion Statement

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department at [email protected].

Recruitment Timeline Information and Important Notices

+ Applications are considered complete and accurate at the time of submission. Therefore, additional informationmay not be solicited or accepted after your application has been received.

+ Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

+ Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.

+ Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

+ Military Veterans:If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.

+ Application Tips: For an overview of State of Colorado application process and application tips, please view thisvideo (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=emb\_logo) .

+ Resumes, Cover Letters,or other documents submitted: willnot be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

+ Notifications All correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email address on your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " [email protected] " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

+ Comparative Analysis Steps will include:

+ An online skills assessment will be sent to applicants that meet the minimum qualifications onJune 18, 2025.

+ Deadline to complete the skills assessment will beJune 23, 2025.

+ Passing applicants from the skills assessment will have Spark Hire interviews onJune 25 - 30, 2025.

+ Top two or three from the Spark Hire interviews will go to thein personexecutive interviews to be tentatively held the week of July 7th .

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Describe your primary motivation and interest in this position. Explain how your experience and skills align with the requirements and the duties of the job.

02

Please indicate how you qualify for this position Education A minimum of five (5) years executive critical and administrative duties supporting an individual or a team. OR Education and Experience A combination of education and executive experience equal to or greater than five (5) years.

+ I possess a minimum of five (5) years executive critical and administrative duties supporting an individual or a team.

+ I possess a combination of education and executive experience equal to or greater than five (5) years. I have attached an unofficial transcript to my application.

03

This position is an Amendment S executive assistant to the department head position and is an at will, not covered under the state personnel system position. Please acknowledge your understanding of the nature of the position.

+ Yes, I understand

04

I understand that employees of the Colorado Department of Public Safety contribute to the Colorado Public Employees Retirement Association (PERA) retirement benefit plan and do not contribute to Social Security.

+ Yes, I understand that

+ No

05

If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If you are not a current or previous State of Colorado employee, please state "N/A".

06

Positions within the Colorado Department of Public Safety require a comprehensive background examination including a criminal history check and polygraph. Are you willing to participate in this process, should a conditional job offer be extended to you?

+ Yes

+ No

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

Apply

Please verify your email addressVerify Email