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Overview

Pay: $20/HR

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management (https://wpe-media.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Staff\_&\_Management\_No%20Date%209.5.24.pdf)

The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding with ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the District Managers and provides additional support to the team as needed.

Essential Duties

• Assist the District Managers and team with a variety of admin duties and responsibilities.

• Conduct and answer phone calls/emails

• Create and maintain weekly excel spreadsheets, Smartsheet's, staffing roster, site lists, etc.

• Verify and create schedules and hourly reports for staff in EPAY

• Track daily missed punches and communicate with staff members to get them corrected

• Maintain files and documents organized for easy management access

• Assist managers with ordering supplies

• Keep record of all Safety trainings

• Maintain small tools and equipment inventory files

• Assist with Tag Pricer, & Corrigo Work Orders

HR related functions

• Conducts badging requests and manages scheduled background requirements

• Assist w/ onboarding new hires in HireRight, and entire hiring process

• Schedule and assist in training/orientations for new employees as needed

• Create new employee personnel folders, and maintain all employee Smartsheet files

• Assist managers as directed

Minimum Requirements

• High School Diploma or GED required.

• Two (2) or more years of Office Administrative experience pref.

• Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word.

• Employee must be internet/computer savvy.

• Valid Driver’s License.

REQNUMBER: 119347

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.