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Grants Manager

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Grants Manager

Salary

$74,085.00 - $111,890.00 Annually

Location

Treasure Island

Job Type

Full-Time

Job Number

2025-00020

Department

Finance

Opening Date

06/04/2025

FLSA

Exempt

+ Description

+ Benefits

+ Questions

General Description

Under the general direction of the Assistant Finance Director the purpose of the position is to oversee the administration of all grant funds in support of the various departments within the City. An employee in this classification performs a variety of duties in preparing grant applications and monitoring programs to ensure compliance with specific regulations. This position oversees any grant services or activities performed by a third-party contractor and assists with the implementation of grant programs for the City as required.

Essential Job Functions

To perform the job successfully, an individual must be able to function at a highly proactive level and perform each essential duty independently and accurately. The duties listed are a representation of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.

+ Conduct research of available federal, state, county, corporate and private foundation grants for all City departments. Disseminate grant information to appropriate departments regarding availability of funds to assess their interest.

+ Develop and compose grant proposals to obtain available government and private funding from various programs and projects. Utilize resources provided by outside consultants procured by the City to prepare more technical or complicated grants.

+ Assist in preparing ordinances, resolutions, agendas, agreements, and other grant-related documents as necessary.

+ Ensure grants awarded to the City are in compliance by preparing all necessary documents, reports, and reimbursement requests. Performs or monitors compliance as required by grant documents.

+ Ensure compliance with applicable federal and state accounting and financial reporting requirements.

+ Develop policies/procedures/systems for the effective administration of grants to ensure compliance and effective internal controls.

+ Monitor terms and conditions of awards and sub-awards which may also include changes in scope or requests for time extensions from funding sources to obtain contract amendments reflecting changes. Communicate with department directors or designees who are responsible for implementing projects to determine a need for extensions and/or amendments.

+ Monitor grant budgets and appropriations and produce reports as needed. Monitor grant expenditures for allowability; monitor grant revenue and coordinate/prepare draw down of funds for approval and submittal.

+ Discuss program requirements and sources of funds available with administrative personnel.

+ Perform annual grant accounting reconciliation procedures in coordination with year-end closing procedures.

+ Direct the establishment and maintenance of a resource library on available grants and completed grant applications, to include a master file of current and previous grants awarded to the City.

+ Track grant status for auditing and budgeting purposes and provide information for statistical reports.

+ Responsible for the preparation of reports to funding agencies.

+ Provide information to Finance staff to ensure proper recording of grants for financial records.

+ Perform frequent interdepartmental communications, attends conferences and professional meetings.

+ Collect data from departments to package and submit reimbursement requests from funding sources.

+ Perform related tasks as required.

Minimum Qualifications, Licenses and Certifications

+ Bachelor's degree in accounting, finance, public administration, business administration, or related field from an accredited college, and

+ Three (3) years progressively responsible grant writing and administration experience in a governmental environment preferred.

+ An equivalent combination of education, training, and experience.

LICENSES, CERTIFICATIONS OR REGISTRATIONS

+ Valid Florida Driver's License.

Knowledge, Skills, and Abilities and Environmental Conditions

+ Knowledge of state, local, federal, county, corporate and foundation grant procedures and audit and compliance requirements.

+ Knowledge in obtaining and monitoring compliance of grants.

+ Skill in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or unexpected events.

+ Comprehend basic legal principles of contracts and agreements.

+ Maintain accurate financial records reports for informational, auditing, and operational use.

+ Interpret, apply, and explain complex laws, codes, regulations, and ordinances.

+ Ability to accurately review and verify accuracy of critical financial/trade data.

+ Abilitytoestablishandmaintaineffectiveworkingrelationshipswiththeotherdepartment heads, government officials, and the general public.

+ Ability to communicate complex financial issues orally and inwriting.

+ Effective time management and proficiency in organizational operations.

+ Reading and interpreting ordinances, contracts, and legislation

+ Communicating effectively, verbally and inwriting.

+ Ability to speak to the public and give effective presentations.

+ Establishing and maintaining effective working relationships.

+ Ability to operate a computer and related software.

ESSENTIAL PHYSICAL SKILLS

+ Acceptable eyesight (with or without corrections). Required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

+ Ability to lift and carry objects no heavier than 20 pounds on occasion.

+ Ability to maintain repetitive motion of wrists, hands, and/or fingers.

+ Ability to pick, pinch, or otherwise work primarily with fingers rather than with the whole hand as in handling.

+ Ability to walk, sit, climb, balance, stoop, kneel, crouch, crawl, feel, and smell.

+ Ability to sit, walk, or stand for extended periods of time.

Reasonable accommodation will be made for otherwise qualified individuals with a disability.

ENVIRONMENTAL CONDITIONS

The work is sedentary and performed primarily indoors in a distraction heavy office environment with noise and frequent interruptions. The work requires mental acuity including the ability to make rational decisions through sound logic and deductive processes.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, health savings accounts, flexible spending accounts, life insurance, long-term disability, paid holidays, vacation and sick leave.

Part-time employees are eligible to enroll in a 401(a) retirement plan, paid holidays, vacation and sick leave.

To learn more details, visit our Benefits Handbook (https://cms3.revize.com/revize/mytreasureislandsb/Human%20Resources/Benefit%20Handbook%2024.pdf) .

01

Have you ever served with any branch of the US military? If yes, please provide the branch, years of service and your rank.

02

Are you claiming Veteran's Preference under Florida Law? Yes No (If yes, please contact Human Resources)

+ Yes

+ No

Required Question

Employer

City of Treasure Island

Address

10451 Gulf Blvd Treasure Island , Florida, 33706

Phone

7275474575

Website

http://www.mytreasureisland.org

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