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Description

We are looking for a contract Purchasing Assistant for a client in Fargo, ND.

Position Summary:

Responsible for drafting, creating, and issuing project specific purchase orders and subcontracts

upon receipt of approved requisitions. Communicates with vendors on the development of

contract documents, including terms and conditions. Coordinates with Procurement leadership

if negotiations are needed related to contracts. Follows and maintains processes and systems

utilized by the company to perform procurement related tasks and functions. Works

collaboratively across the organization and actively supports the company’s values and beliefs.

Essential Job Functions:

• Create purchase orders with necessary exhibits, attachments, terms, and conditions from

approved requisitions on projects as assigned

• Create Subcontracts and Master Service Agreement (MSA) work orders utilizing company

templates and best practices, negotiated agreements, applicable exhibits, and

attachments on projects

• Verify purchase requisition data and clarify unclear items through timely and detailed

communications with requisitioners, subcontractors, and suppliers

• Create contracts with minimal guidance

• Utilize company master agreements in the creation of applicable contracts

• Recognize deviations and assists with vendor negotiation on project specific contract

terms and conditions while elevates issues to procurement leadership as applicable

• Communicate with commercial services, legal, permitting, and insurance to ensure

vendor requirements are captured in contracts

• Consult with Procurement leadership, Preconstruction, and/or Legal in the event an

override of standard Terms & Conditions is requested

• Adhere to and provide input to Procurement leadership on company guidelines related to

contract creation and approvals

• Track purchase order and change order completion through all approval and execution

stages to ensure it is invoiceable and interfaced with accounting

• Assist in creating and analyzing data related to procurement key performance indicators

• Enter and maintain all pertinent data in the company Enterprise Resource Planning (ERP)

systems and project management platforms

• Communicate with procurement coordinators on required information related to project

specific contracts

• Communicate purchase order or subcontract information to accounting for receiving

report verification and to support processing of necessary payables

• Support project closeout through administrative and purchase order completion

• Other duties as assigned

Requirements Accounting Functions, Accounts Payable (AP), Buying Processes, Purchase Orders, Manage Vendor Relationships, ERP - Enterprise Resource Planning

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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