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Description

Robert Half is seeking a highly organized, detail-oriented, and proactive Temporary Executive Assistant to support senior executives at a company located in Apple Valley, MN. This on-site position offers a unique opportunity to showcase your administrative skills in a dynamic and fast-paced environment. As the Executive Assistant, you will play a vital role in ensuring the executives’ days run smoothly while maintaining top-notch professionalism and efficiency.

Responsibilities:

+ Calendar Management: Manage high-level scheduling, appointments, and meetings for executives while anticipating potential conflicts and resolving them before they arise.

+ Communication: Handle inbound and outbound communications, including emails and phone calls, ensuring professionalism and confidentiality at all times.

+ Meeting Coordination: Organize and prepare agendas, materials, and logistics for internal and external meetings, including virtual and in-person events.

+ Travel Arrangement: Coordinate domestic and international travel itineraries, including flights, accommodations, transportation, and expense reports.

+ Document Preparation: Draft, edit, and format correspondence, memos, presentations, and other business-critical documentation for executives.

+ Expense Reporting: Prepare and submit accurate expense reports in compliance with company policies.

+ Data Management: Maintain accurate records and databases, ensuring critical information is updated and accessible.

+ Office Support: Assist with various administrative duties to support overall office efficiency, including ordering supplies, managing vendors, and coordinating team requests.

+ Confidentiality: Uphold the highest standards of discretion when dealing with sensitive information and executive-level projects.

Requirements

Qualifications:

+ Proven experience as an Executive Assistant or in a similar high-level administrative role, preferably in a fast-paced corporate environment.

+ Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools.

+ Exceptional organizational skills with a keen ability to prioritize and multitask.

+ Excellent written and verbal communication skills.

+ Demonstrated ability to remain calm and composed under pressure.

+ Detail-oriented and resourceful, with a proactive approach to problem-solving.

+ Ability to maintain discretion and handle confidential information.

+ Reliable transportation to work on-site in Apple Valley, MN.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .