• Food & Beverage Admin Assistant (Part Time)

    Omni Hotels (Pittsburgh, PA)


    Location

     

    William Penn Hotel

     

    History defines elegance in this classic, downtown Pittsburgh hotel. Since opening the doors in 1916, the Omni William Penn Hotel has played a starring role in the city of Pittsburgh, hosting movie stars, politicians, heads of state, and leaders of business and industry. A recent multi-million dollar renovation has only enhanced the beauty of this luxury hotel to ensure that generations to come will enjoy the outstanding service, guest room accommodations, and award winning cuisine that have defined the Omni William Penn Hotel for decades.

    Job Description

    To handle all administrative duties as required by the Food & Beverage Director, while performing executive office reception duties.

    Responsibilities

    + Assist with daily forecast and distribution of F&B Updates (30, 60, 90 days and beyond)

    + Create Marketing Updates for daily and weekly specials

    + Assist and distribute daily, weekly, and monthly forecast for revenue to F&B Mgmt. Team

    + Attend BEO Meetings as necessary and distribute updates to All F&B Departments

    + Meet with F&B Director/Asst. F&B Director daily to discuss property/corporate/department updates

    + Assist with Payroll

    + Assist with scheduling and distribution of schedules in appropriate locations

    + Assist with Signatures, Missed Punches, and Payroll/Kronos daily changes

    + Assist with implementation of Cleveland Menu Updates and Changes

    + Attend Resume Meeting as needed

    + Submit and learn Birchstreet to create Purchase Orders for Department Heads

    + Learn Kronos, UKG, OneStream, OnTrack, SharePoint, Omni Market, F&B Help Desk (along with Carson), etc.

    + Order Uniforms for New Associates as needed with assistance of F&B Department Heads

    + Create and File Updated SOP’s, Agenda’s, etc.

    + Take F&B Meeting minutes and file weekly

    + Maintain communication within the F&B department and OWP property via email

    + Review daily Trace Reports for accuracy and assurance that appropriate charges were distributed correctly

    + Assist with All Clerical agenda and Admin tasks (old and new) as instructed by the Director of F&B

    + Update any menu changes for items and pricing and coordinate those changes with Cleveland Menu.

    Qualifications

    + + Ability to type 60 WPM and file

    + Must have prior experience in food and beverage or hospitality, preferably in a 4 diamond resort.

    + Must have at least 1 year experience as an Administrative Assistant.

    + Must be proficient in all Microsoft Outlook products

    + Ability to prioritize work load

    + This is a part time position - 3 days week

     

    Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transp\_formattedESQA508c.pdf) If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to [email protected].

     

    Job LocationsUS-PA-Pittsburgh

     

    Posted Date1 week ago(5/28/2025 2:35 PM)

     

    Requisition ID 2025-123610

     

    # of Openings 1

     

    Category (Portal Searching) Food & Beverage