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Technical Assistant (Part Time) - Land Development

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Technical Assistant (Part Time) - Land Development

Salary

$18.57 - $27.27 Hourly

Location

Carlsbad, CA

Job Type

Part-Time Hourly

Job Number

6054-25

Department

Community Development

Division

CED Land Dev Engineering

Opening Date

06/04/2025

Closing Date

6/25/2025 5:00 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

The Community

This nearly 40 square mile city is ideally situated in north San Diego County with an approximate population of 115,000. It offers a great climate, beautiful beaches, lagoons, and abundant natural open space. World-class resorts, family attractions, well-planned neighborhoods, a diverse business sector, and a charming village atmosphere combine to create the ideal California experience. Thanks to an award-winning growth management plan, the city's infrastructure and services keep pace with development and promote an excellent quality of life.

You Belong in Carlsbad

The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

Position Overview

The Community Development Department is looking for a candidate to assist with a wide range of technical administrative and front counter duties and responsibilities that appreciates the flexibility of part-time work. The ideal candidate will have great customer service skills, and an ability to maintain excellent customer service under difficult circumstances. In addition, the candidate will be a motivated self-starter, detail oriented and accurate, as well as team-oriented, adaptable to new situations and committed to continuous learning and improvement. The best candidates will have the ability to utilize multiple software applications in the execution of the work.

Position logistics:

+ Works approximately 20 hours per week (no more than 960 per fiscal year)

+ Schedule includes hours Monday through Friday between 7:30 a.m. and 5:30 p.m.

+ Some flexibility required for occasional scheduling needs

+ Flexibility offered for personal time off needs

We encourage you to fill out a Job Interest Card (https://www.governmentjobs.com/careers/carlsbad/jobInterestCards/categories) to be notified of new positions in your area of interest as soon as they post.

In person interviews are tentatively scheduled for the week of July 7, 2025.

Key Responsibilities

+ Format and proofread documents

+ Calculate fees and prepare invoices

+ Organize and maintain documents and files Perform data entry and validate data

+ Perform miscellaneous tasks as needed

+ Maintain original forms and publications, re-create, revise, draft

+ Assemble, stock, inventory, budget, service, and order office supplies, first aid, forms, publications

+ Research in GIS and Laserfiche

+ Assist the public with land development questions, research, complaints, maps, plan checks, various permits, new submittals, and fees

+ Research, review, and process all actions necessary to issue encroachment permits, right-of-way permits, assist in the preparation of ordinances and resolutions, prepare deeds and property descriptions, and related documents

This is an entry-level position. As the employee becomes more familiar with the organization and comfortable in the position, higher-level responsibilities and projects may be added to the workload, as needed/desired.

Qualifications

Knowledge of:

+ Intermediate skills in Microsoft Office applications: Outlook, Word, Excel, and Teams required

+ Skills database management or willingness to be trained

+ Proofreading and editing techniques

+ Best practices in filing and records management

+ Professional communication techniques, both oral and in writing

Ability to:

+ Be detail-oriented, patient, and efficient in not making mistakes

+ Be forward-thinking and conscientious of time-sensitive tasks

+ Be trusted in environment of confidential work product

+ Lift 20 pounds/walk/push cart of equipment

+ Apply strong attention to detail in following established procedures

+ Organize information on behalf of others

+ Demonstrate excellent internal customer service skills and work effectively with staff at various levels of the organization and public vendors

+ Understand and carry out oral and written directions, and ask clarifying questions when needed

+ Work independently and act as a self-starter while being a strong team contributor

+ Collaborate with others to solve problems and implement solutions

+ Apply good judgment when limited information is available

+ Be comfortable in an office environment structure

+ Use modern office equipment

Experience & Education

At least one year of office experience performing a variety of administrative and/or clerical duties preferred.

High school education with relevant college courses in trigonometry, geometry, statistics, algebra, surveying, science and computer drafting and design, with significant related work experience preferred.

Understanding of building plans, grading and improvement plans preferred.

+ APPLE Savings Plan

+ Employee Assistance Program: EAP (https://cityweb.carlsbadca.gov/civicax/filebank/blobdload.aspx?BlobID=24027)

+ 40 hours of sick leave per fiscal year (July 1- June 30)

+ Eligible to use after the first 90 days of work

Part time positions do not have benefits, and cannot exceed 980 hours in a fiscal year (July 1- June 30).

01

This position is 20 hours per week and business hours are Monday – Friday, 8 a.m. to 5 p.m. With this information, what would be your ideal schedule?

02

Do you have the flexibility to occasionally work outside the agreed-upon schedule? (i.e. special events, emergency incidents, office coverage, etc.)

+ Yes

+ No

03

Do you have at least one year of office experience performing a variety of administrative duties?

+ Yes

+ No

04

Please describe your administrative experience. If you have no experience, type “N/A”.

05

Describe your experience with reading and understanding building plans, grading and improvement plans. If you have no experience, type “N/A”.

06

Please rate your knowledge and experience in Microsoft Outlook.

+ None

+ Beginner

+ Intermediate

+ Advanced

+ Expert

07

Please rate your knowledge and experience in Microsoft Word.

+ None

+ Beginner

+ Intermediate

+ Advanced

+ Expert

08

Please rate your knowledge and experience in Microsoft Excel.

+ None

+ Beginner

+ Intermediate

+ Advanced

+ Expert

09

Please rate your knowledge and experience in Microsoft Teams.

+ None

+ Beginner

+ Intermediate

+ Advanced

+ Expert

10

What are your short and long-term goals for employment?

Required Question

Employer

Carlsbad, City of (CA)

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