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Fleet Manager

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Fleet Manager

Salary

$90,000.00 - $115,000.00 Annually

Location

2500 NW 1st Ave Bldg A, FL

Job Type

Full-Time

Job Number

04213

Department

Public Works and Engineering

Division

Fleet Maintenance 44/12001

Opening Date

06/04/2025

Closing Date

6/18/2025 11:59 PM Eastern

FLSA

Exempt

Bargaining Unit

+ Description

+ Benefits

+ Questions

General Statement of Job

The Fleet Manager oversees the daily operations and maintenance of the City’s Fleet Maintenance Division within the Public Works and Engineering Department. This position is responsible for overseeing fleet maintenance operations, including managing the maintenance and repair of approximately 1400 light , medium, and heavy-duty vehicles and equipment, specialized units and police cruisers and a diverse fleet of sanitation equipment such as side loaders, rear loaders, front loaders and swing cranes. This position ensures the reliable and efficient operation of the fleet, directly impacting the City’s ability to deliver essential services.

Responsibilities include, but are not limited to, compiling and analyzing data on equipment usage and maintenance, evaluating repair versus replacement costs, recommending the procurement of vehicles, equipment, and supplies, and coordinating all maintenance activities. Additionally, oversees the operation and management of the city's automotive fuel system, which includes five fuel sites and the fleet division’s dedicated fuel team. The role demands strong organizational and leadership skills to ensure accurate preparation, tracking, and closure of work orders, as well as effective communication and collaboration with external vendors and City departments.

The Fleet Manager also plays a critical role in preparing and managing the annual Fleet budget and developing programs and procedures that support preventive maintenance efforts to maximize asset lifespan and minimize downtime. Supervision is exercised over all automotive maintenance personnel to ensure operational efficiency, safety compliance, and high-quality service delivery, safeguarding the City’s significant investment in fleet assets.

Essential Functions

ESSENTIAL FUNCTIONS :

+ Oversee daily operations of the Fleet Maintenance Division, including planning, scheduling, and directing the work of technicians to ensure timely and efficient service delivery.

+ Coordinate and supervise all repairs and preventive maintenance of City vehicles and equipment, both in-house and through external vendors.

+ Maintain accurate records of maintenance activities, work orders, fleet inventory, inspections, and performance data for reporting and compliance purposes.

+ Ensures efficient monitoring of fuel inventory, procurement, contracts, and delivery logistics

+ Works to optimize fuel usage, reduce costs, and support uninterrupted services through strategic planning and operational oversight

+ Develop and implement operational goals aligned with the City’s strategic objectives, tracking and assessing fleet performance to drive continuous improvement.

+ Collaborate with City departments to determine vehicle and equipment needs and assist with preparing annual operating and capital budgets, including forecasting replacements and lifecycle costs.

+ Research, evaluate, and recommend vehicles, equipment, and parts based on operational needs, efficiency, and cost-effectiveness.

+ Manage the procurement process, including developing technical specifications, reviewing bids, and ensuring compliance with vendors and contractors.

+ Conduct regular inspections and audits to ensure fleet compliance with applicable DOT, OSHA, and other regulatory standards.

+ Communicate regularly with all departments to address service needs and coordinate support.

+ Participate in the evaluation, selection, and implementation of new fleet management software to enhance operational efficiency and data integration.

Related tasks :

+ Supervises the keeping of an inventory of spare parts and supplies.

+ Trains technical staff; recommends promotion, demotion, and disciplinary actions as needed in support of continuity of services.

+ Diagnoses problems, writes repair orders and supervises and inspects the major repair, overhaul, and maintenance of automotive equipment.

+ Performs vehicle and equipment service tasks as needed.

Knowledge, Skills and Abilities

Knowledge of:

+ Comprehensive knowledge of the principles and practices of automotive repair shop management.

+ The repair and maintenance of automotive/heavy truck equipment.

+ The repair and maintenance of gasoline, diesel, alternate fuel s, and equipment.

+ General office procedures.

+ The occupational hazards and safety precautions of large-scale operations and the ability to observe and enforce appropriate safety precautions.

Skilled in:

+ Inspecting, diagnosing, and repairing routine to moderately complex mechanic problems of automotive/truck engines and equipment.

+ Operating various automotive repair tools and diagnostic equipment.

+ The use of Microsoft Office programs.

+ The use of a variety of office machines and some typing ability.

+ Reading comprehension – both of routine communications as well as technical manuals, diagrams, or other work-related documents

Ability to:

+ Operate various automobiles, light, medium, and heavy trucks, mechanical equipment, and other gasoline and diesel-driven engines.

+ Type accurately.

+ Determine the effectiveness of maintenance and repair programs and procedures.

+ Understand and follow oral and written directions.

+ Establish and follow detailed work procedures.

+ Communicate effectively in both oral and written form.

+ Operate standard office equipment.

+ Wear safety glasses, safety shoes, and gloves.

+ Establish and maintain effective working relationships with vendors, City personnel, and the general public.

Minimum and Preferred Qualifications

+ High School Diploma or equivalent amount of work experience OR vocational school supplemented by coursework or direct experience in closely related fields such as Diesel Diagnostic Repair, Light, Medium, and Heavy Truck Suspension and Brakes, Electronic and Diagnostic Systems Drivability, and Emission Repair.

+ Seven (7 ) years of experience in the maintenance and repair of automotive and/or construction equipment, including

+ Two (2) years of supervisory experience responsible for technical personnel

+ Valid State of Florida Class “E” License

PREFERRED QUALIFICATIONS :

+ Bachelor’s degree from an accredited college or university with major course work in business administration, management, or a related field and four years of increasingly responsible experience in fleet and/or facility maintenance and management, including supervisory responsibility.

+ Certified Automotive Fleet Manager (CAFM) or Certified Automotive Fleet Specialist (CAFS) credential preferred.

+ Possession of a valid State of Florida driver's license. State of Florida Class "B" CDL driver's license preferred.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS :

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

+ Criminal Background Check

+ Employment Verification

+ Motor Vehicle Report (MVR)

+ Drug and Alcohol Screen

+ Physical Examination

PHYSICAL AND ENVIRONMENTAL DEMANDS AND CONDITIONS:

The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

+ Continuously a scending or descending ladders, stairs, scaffolding, ramps, poles , and the like.

+ Continuously moving self in different positions to accomplish tasks in various environments , including tight and confined spaces.

+ Continuously r emaining in a stationary position, often standing or sitting for prolonged periods.

+ Continuously m oving about within the immediate area to accomplish tasks.

+ Continuously m oving from on e worksite to another.

+ Continuously a djusting or moving objects up to 50 pounds in all directions.

+ Continuously c ommunicating with others to exchange information.

+ Continuously r epeating motions that may include wrists, hands, or fingers.

+ Continuously o perating a computer and other equipment using motions requires manual dexterity or fine motor skills.

+ Continuously o perating machinery and/or power tools.

+ Continuously o perating motor vehicles or heavy equipment.

+ Continuously a ssessing the accuracy, neatness , and thoroughness of the work assigned.

+ Continuously demonstrating the a bility to observe details accurately and identify variances.

+ Occasionally l if t / c arry objects 50 pounds or less.

+ Occasionally p ush/ p ull objects 50 pounds or less.

+ Continuously w orking in a normal office environment with few physical discomforts.

+ Continuously w orking in an area that is somewhat uncomfortable due to drafts, noise, temperature variation of the like.

+ Continuously w orking in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions.

+ Continuously w orking in an outdoor area where exposure to animals, reptiles and/or insects may occur.

+ Occasionally working in an area with e xposure to noise, dust, vapors, fumes, gases, smoke and moving mechanical parts.

+ Continuously working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises or muscle pulls.

+ Continuously demonstrating regular in office/onsite attendance without the ability for remote work assignment

The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

BENEFITS SUMMARY

Full-Time Non-Bargaining Employees

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

Year of ServiceAccrual

0 to 5 full years8 hours per month

5 to 10 full years10 hours per month

10 to 15 full years12 hours per month

15 full years and over14 hours per month

CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

Years of servicePercentage

Less than 2 full years0%

2 to 5 full years10%

5 to 10 full years20%

10 full years or more30%

Retirement (normal, early or disability)50%

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December.

Year of ServiceBenefit

5 to 10 full years$600 annually

10 to 15 full years$800 annually

15 full years and over$1,100 annually

RETIREMENT PLANS: The two pension/retirement options are listed below:

+ An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.

+ An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.

+ The two (2) options will be fully explained prior to an irrevocable selection.

Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.