• Accounts Payable Analyst

    Aston Carter (Berkeley, CA)


    Accounts Payable Analyst

    Job Description

    The Accounts Payable Analyst is responsible for managing the entire accounts payable cycle, including vendor maintenance, processing IRS Form 1099s annually, and supporting outsourced data entry functions. This role involves analyzing financial-payables data, assisting in process improvements, and providing insights. You will enter invoices into Yardi PAYscan daily, ensuring proper coding and workflow for expedited approval processes, and manage confidential invoice entries in the Yardi Financial Manager module once documentation and approval are secured.

    Responsibilities

    + Enter invoices into Yardi PAYscan daily, ensuring proper coding and workflow for expedited approval processes.

    + Maintain and review monthly checklist for missing invoices for each property, seeking out needed invoices online as necessary.

    + Maintain master vendor online access file containing logins and passwords.

    + Review workflow dashboard daily for data correction and reject/research steps to ensure efficient invoice processing.

    + Monitor the AP physical and email inbox daily to answer questions and ensure proper processing of mailed invoices.

    + Assist in check runs including printing checks, EFT/ACH payments, obtaining signatures, and distributing checks.

    + Verify vendor statements and past due balances monthly, including contacting vendors for missing invoices and payments misapplied.

    + Answer all vendor and staff inquiries in a professional, clear, and cooperative manner.

    + Manage vendor maintenance system in Yardi for completeness and accuracy, including remit address, updating W-9 information, insurance requirements, and attaching relevant files.

    + Assist in electronic annual filing (Form 1099) to vendors.

    + Follow up on credits owed by vendors and ensure they are applied.

    + File A/P invoices not produced in PAYscan.

    + Prepare files for off-site storage annually.

    + Analyze financial-payables data and report to supervisor.

    Essential Skills

    + Proficiency in accounts payable management.

    + Advanced Microsoft Excel skills, including pivot tables and vlookups.

    + Familiarity with Yardi or similar software.

    + Experience in reporting and reconciliation tasks.

    Additional Skills & Qualifications

    + Bachelor’s degree in accounting and a minimum of two years of accounts payable experience; or a minimum of five years of direct accounts payable experience.

    + Proficiency in other MS Office applications such as Outlook and Word.

    Work Environment

    This position requires on-site presence five days per week in Berkeley. The work environment involves handling financial data with the assistance of technologies such as Yardi and Microsoft Office applications.

    Pay and Benefits

    The pay range for this position is $28.84 - $31.25/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Berkeley,CA.

     

    Application Deadline

     

    This position is anticipated to close on Jun 10, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.