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Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is responsible for coordinating and processing accounts payable transactions. This role involves data entry of accounts payable, processing checks for vendors, matching and receiving invoices to purchase orders where applicable, and reconciling processed work by verifying entries. The specialist will accurately charge expenses to accounts and cost centers by analyzing invoice and expense reports, recording entries, and ensuring credit is received for outstanding memos. Additional responsibilities include analyzing and accurately coding invoices, vendor statement reconciliation, maintaining files per S.O.X. and company requirements, and protecting the organization's value by keeping information confidential.

Responsibilities

+ Coordinate and process accounts payable transactions.

+ Perform data entry of accounts payable.

+ Process checks for vendors.

+ Match and receive invoices to purchase orders where applicable.

+ Reconcile processed work by verifying entries.

+ Accurately charge expenses to accounts and cost centers by analyzing invoice and expense reports.

+ Pay vendors by monitoring discount opportunities and resolving purchase order, contract, invoice, or payment discrepancies.

+ Analyze and accurately code invoices.

+ Reconcile vendor statements.

+ Maintain files as per S.O.X. and company requirements.

+ Protect the organization's value by keeping information confidential.

+ Perform other tasks as assigned within accounting.

Essential Skills

+ 5-10 years of Accounts Payable experience.

+ Proficiency in accounts payable processes, invoice processing, and purchase orders.

+ Strong PO matching skills, including three-way matching.

+ Effective verbal and written communication skills for interaction with all levels of the organization.

+ Heavy data entry experience, processing 100-200 invoices per week.

Additional Skills & Qualifications

+ HSD or GED required, AA preferred.

+ Experience with MS Office.

+ Experience with Spectrum V14 is a big plus.

+ Materials management and construction experience is highly preferred.

+ Knowledge of Power BI.

+ Experience with business license renewals.

+ Proficiency in Concur expense reporting.

+ Vendor statement reconciliation skills.

Work Environment

The position is based in a cubicle office environment, working onsite Monday through Friday from 7 am to 3:30 pm. The accounting team consists of six members, including two AP associates, two payroll specialists, one senior accountant, and an accounting manager.

Pay and Benefits

The pay range for this position is $30.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Portland,OR.

Application Deadline

This position is anticipated to close on Jun 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.