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Program Support Assistant- Horticulture

• Georgia - Gwinnett - Lawrenceville (https://careers.georgia.gov/jobs/68927/other-jobs-matching/location-only)

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Gwinnett Technical College

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2 hours ago Post Date

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Employment Terms: This job is a part-time , non- benefited position in the Public and Professional Services Division that reports to the Program Director of Horticulture .

Salary : $15. 6 0/ hr

Schedule: May work up to 29 hours a week depending on business needs and budget

Minimum Qualifications (Job Code H1 001) : High School Diploma or Equivalent

.

Preferred Qualifications:

Must have or be in current pursuit of an Associate Degree in Horticulture . Preferred applicant will have Certified Pesticid e Applicators License – Cat 24 and a v alid Georgia driver’s license. Ability to follow both written and oral instruction quickly and accurately . Ability to obtain Georgia Certified Landscape Professional ce rtificate. Experience assisting technical college students and working in a technical college setting is preferred . One ( 1 ) year experience in a production landscape design/maintenance/installation environment .

Certain positions are subject to pre-employment and random drug testing. Refusal to take the test or a positive result will lead to separation and a 2-year ineligibility period for state employment.

Additionally, for any employment offer that includes a required drug test, the test must be completed within 48 hours . Failure to comply will result in the offer being rescinded and a 2-year ineligibility period for state employment .

Job Description Summary :

Under general supervision, performs a variety of secretarial and clerical duties. Serves as a liaison between the program/administrative/technical operation and clients. Conducts comprehensive clerical research using a variety of resources to generate reports and respond to requests. Assists in the preparation of special reports and performs special projects for management. May retrieve, screen, open and distribute incoming mail. May monitor and maintain supplies. Maintains filing and record-keeping systems. May assist in the design of web pages for the assigned area. May supervise subordinate employees. Assist with the greenhouse , farm and landscape upkeep . Assist with upkeep of tools and equipment.

Duties/Responsibilities

Percentage of Time

+ Provides secretarial and clerical support to the unit.

+ Initiates, composes and accurately types correspondence and administrative documents according to established guidelines.

+ Proofreads and edits documents for content, context, accuracy and consistency.

+ Copies, distributes and files appropriate letters , memoranda, reports and other materials.

+ Answers telephone and greets visitors in a courteous and efficient manner.

+ Uses sound judgment and knowledge of the organization's policies and procedures to respond to questions, requests and needs.

+ Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies and procedures.

+ Utilizes a variety of software applications in the development or design of documents and visual aids to meet organization needs.

Maintains activity logs according to program/operation procedures

20%

+ Serves as a liaison between the program/administrative/technical operation and clients; determines the nature of client's business and provides appropriate information and assistance . Refers to appropriate personnel when necessary.

+ Responds to questions, requests or needs based on specific knowledge of program or operation.

+ Communicates accurate information to representatives in a courteous and professional manner.

+ Obtains and provides information and assistance to resolve or facilitate the resolution of problems in a courteous manner.

+ Communicates directives, assignments, messages and information clearly and accurately according to program/operation guidelines.

+ Interviews clients to obtain information according to program/operation guidelines.

+ Demonstrates a significant understanding of program/administrative/ technical operation, and accompanying rules and regulations in the resolution of questions, problems, etc.

10%

+ Conducts comprehensive clerical research using a variety of resources to generate reports and respond to requests.

+ Collects/compiles information from individuals, reports, files, databases and other sources according to program/operation policies and procedures.

+ Prepares and distributes data or reports to appropriate persons according to established program/operation guidelines.

+ Contacts appropriate individuals for necessary information according to established guidelines.

+ Reconciles data, reports, or forms for accuracy and compliance with program/operations procedures.

5%

+ Retrieves, screens, opens, and distributes incoming mail. Prepares for delivery and sends outgoing documents and other materials.

+ Responds to mail items according to program/operation policies and procedures.

+ Prepares and sends faxes, e-mail, and other communication according to program/operation procedures.

+ Prepares and sends outgoing documents and other materials according to program/operation procedures.

+ Retrieves and distributes incoming mail according to program/operation policies and procedures.

5%

+ Maintain filing and record-keeping systems.

+ Establishes and maintains organized, accessible and current systems according to program/operation procedures.

+ Classifies, sorts, files, transfers and/or retrieves documents according to program/operation procedures.

+ Maintains confidentiality of records; releases information according to program/operation guidelines.

+ Purges documents according to program/operation guidelines.

+ Enters data into client information systems according to program/operation guidelines.

10%

+ Copies and distributes documents and other materials.

+ Reviews materials for completeness and legibility prior to distribution. Corrects deficiencies.

+ Prepares and distributes materials according to program/operation procedures.

+ Maintains photocopy machine by clearing paper jams, replacing toner cartridges, and calling for repair when appropriate .

5%

+ Monitors use and maintains supplies for program/operational unit. May purchase materials from outside vendors.

+ Monitors office supply needs on a regular basis.

+ Orders supplies according to established policies and procedures.

+ Prepares appropriate paperwork and forwards it to personnel for signature.

+ Obtains bids for needed goods and services according to applicable policies and procedures.

Monitors vendor compliance with contract and notifies appropriate personnel of performance

10%

+ Performs a variety of secretarial duties for program or operation staff such as scheduling appointments, making travel arrangements, etc.

+ Schedules appointments according to program/operation guidelines; notifies appropriate parties of any appointment changes.

+ Arranges for necessary facilities, equipment and travel plans as instructed.

+ Monitors expenditures and ensures adherence to budgetary commitments in accordance with program/operation policies and procedures.

5%

+ Assists in the creation, modification and design of web pages for the division to be published on the departmental web site.

+ Assist in the research and development of web pages.

+ Enters and updates web pages with current information and procedures for assigned area.

+ On a weekly basis, enters and updates the web with necessary information to enhance the system.

5%

+ Creates and maintains a high-performance environment characterized by positive leadership and a strong team orientation.

+ Defines goals and/or required results at beginning of performance period and gains acceptance of ideas creating a shared vision.

+ Communicates regularly with staff on progress toward defined goals and/or required results, providing specific feedback and initiating corrective action when defined goals and/or required results are not met.

+ Confers regularly with staff to review employee relations climate, specific problem areas and actions necessary for improvement.

+ Evaluates employees at scheduled intervals, obtains and considers all relevant information in evaluations and supports staff by giving praise and constructive criticism.

Recognizes contributions and celebrates accomplishments

5%

+ Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior.

+ Demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility.

+ Shows persistence and seeks alternatives when obstacles arise.

+ Works within the system in a resourceful manner to accomplish reasonable work goals; shows flexibility in response to process change and adapts to and accommodates new methods and procedures.

+ Accepts direction and feedback from administration and follows through appropriately.

+ Works when scheduled; begins and ends work as expected; uses work time appropriately.

5%

+ Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College.

15%

Physical Demands:

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.

Requires having a P-Card.

Driving is  a responsibility of this position.

This position will have direct interaction or care of children under the age of 18 or direct patient care.

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.

This position requires the ability to operate  machinery and/or power tools with or without reasonable accommodation.

Operating motor vehicles or heavy equipment with or without reasonable accommodation.

Noisy environments.

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.

Work in outdoor elements such as precipitation and wind.

Assessing the accuracy, neatness and thoroughness of the work assigned.

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Gwinnett Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success. The following person has been designated to manage inquiries regarding the non-discrimination policies: Lisa Richardson, Title IX, and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 515, Lawrenceville, GA 30043, 678-226-6691, [email protected] .

Qualifications to be determined by hiring organization based upon position requirements.

Additional Information

+ Agency Logo:

+ Requisition ID: EDU0968

+ Number of Openings: 1

+ Advertised Salary: $15.60 hr.

+ Shift: Day Job

+ Posting End Date: Apr 17, 2025