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Job Description

We are seeking a dedicated Administrative Assistant to join a dynamic team in a busy office environment. The role involves handling invoicing, coordinating with the back shop and warehouse, and processing shipments.

Responsibilities

+ Process payments and invoicing for customers.

+ Coordinate with the back shop and warehouse for pump repairs.

+ Maintain logs and track shipments, including multi-pallet orders.

+ Notify sales personnel when repair parts arrive.

+ Answer phone calls and assist with customer inquiries.

+ Create work orders and write summaries of tasks.

+ Order parts needed for repairs from various distribution centers.

+ Utilize specific portals for ordering parts for repairs.

+ Manage shipment logistics from various locations, including Texas, Chicago, and Sweden.

Essential Skills

+ Prior administrative experience.

+ Proficiency in Excel for inventory management, purchase orders, and repair work orders.

+ Strong customer service skills with a customer-first mentality.

+ Experience in data entry and administrative assistance.

+ Familiarity with Outlook for communication and scheduling.

+ Experience in construction administration is a plus.

+ Experience with shipment tracking using Salesforce and Navisphere.

+ Previous experience in construction, oil and gas material, equipment, or supply management.

Work Environment

Work in a busy office setting, interacting with customers and coordinating with the warehouse team. The role requires using various technologies and programs for shipment tracking and inventory management. Dress code is business casual.

Job Type & Location

This is a Contract to Hire position based out of Sparks, Nevada.

Pay and Benefits

The pay range for this position is $30.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sparks,NV.

Application Deadline

This position is anticipated to close on Jun 18, 2025.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.