• Purchasing & Supply Control Specialist

    Washington County Hospital and Clinics (Washington, IA)


    Purchasing & Supply Control Specialist

    Job Details

    Job Location

     

    Washington Co Hospital - Washington, IA

    Position Type

    Full Time

     

    Job Shift

     

    Day

     

    Job Category

     

    Health Care

    Description

    SUMMARY

    The Purchasing & Supply Control Specialist is responsible for managing the end-to-end lifecycle of goods and supplies—from sourcing and purchasing through inventory control and internal distribution. This role ensures efficient procurement, accurate inventory tracking, and serves as a key resource for departments regarding product availability and specifications.

     

    This position also plays a critical role in resolving discrepancies between purchase orders and invoices in collaboration with the Accounts Payable department, and in leading the organization’s annual physical inventory process. The ideal candidate is analytical, detail-oriented, and committed to supporting operational efficiency and exceptional internal service .

     

    ESSENTIAL DUTIES/RESPONSIBILITIES (include but are not limited to the following)

     

    Procurement Functions

     

    + Source, evaluate, and purchase goods and services based on organizational needs, pricing, and quality standards.

    + Create and manage purchase orders in the ERP system, ensuring accuracy and timely processing.

    + Monitor open orders and expedite as needed to avoid supply delays.

    + Collaborate with Accounts Payable to investigate and resolve discrepancies between purchase orders and invoices, ensuring timely payment and accurate recordkeeping.

     

    Inventory & Supply Control

     

    + Maintain accurate stock levels through regular cycle counts, tracking, and reporting.

    + Record inventory movements and adjustments in the ERP system, including receiving, transfers, and consumption.

    + Investigate and correct inventory discrepancies to ensure data integrity.

    + Monitor usage trends and reorder points to initiate timely restocking of critical supplies.

    + Oversee receiving procedures to verify quantity and quality of incoming shipments.

     

    Department Support & Product Information

     

    + Serve as a knowledgeable resource for departments regarding product specifications, availability, and alternative options.

    + Respond to inquiries regarding product usage, order status, and supply logistics.

     

    Technology & Process Optimization

     

    + Utilize the ERP system to manage purchasing, inventory, reporting, and analytics functions.

    + Recommend and support adoption of AI-driven tools to improve forecasting, purchasing decisions, and inventory accuracy.

    + Identify and implement process improvements to increase efficiency and reduce manual tasks.

    + Ensure compliance with internal procurement and inventory policies as well as applicable regulations.

    Qualifications

    EDUCATION AND/OR EXPERIENCE

    + High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Supply Chain, or related field preferred.

    + 2–4 years of experience in purchasing, supply control, or inventory management.

    + Strong experience with ERP systems (e.g., Oracle, SAP, Lawson, NetSuite) required.

    + Previous experience working with Accounts Payable or finance teams is a plus.

    SKILLS AND ABILITIES

    + High attention to detail with strong analytical and problem-solving skills.

    + Excellent communication and customer service abilities.

    + Proficiency in Microsoft Office (especially Excel); ERP reporting and data entry expertise.

    + Ability to prioritize and manage multiple tasks in a dynamic environment.

    + Team-oriented with a commitment to cross-departmental collaboration.

    + Familiarity with handling equipment, safety standards, and inventory protocols