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Join our dynamic team at City Wide Facility Solutions as an Administrative Assistant!

We are seeking a talented individual who is passionate about delivering exceptional support in a lively office environment. As the Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our daily administrative functions while assisting our management team. You'll be responsible for executing various tasks, from handling phone calls and scheduling appointments to supporting marketing efforts and maintaining office organization.

Key Responsibilities:

+ Manage incoming calls and direct them appropriately.

+ Schedule and coordinate meetings, ensuring all necessary materials are prepared.

+ Assist in drafting and distributing communication such as memos, reports, and correspondence.

+ Maintain filing systems and manage office supplies inventory.

+ Compile and prepare reports for management, as needed.

+ Provide support for marketing initiatives, social media, and community outreach.

+ Facilitate onboarding for new hires and assist with training documentation.

+ Take notes during meetings and provide feedback as required.

+ Assist in basic accounting and invoicing tasks as necessary.

+ Contribute to the overall workflow and culture of the office.

Requirements

+ High School diploma or equivalent required; Associate's degree preferred.

+ 1-3 years of experience in an administrative support role.

+ Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Excellent verbal and written communication skills.

+ Ability to manage multiple tasks and prioritize effectively.

+ Detail-oriented with strong organizational skills.

+ Ability to handle sensitive information with professionalism and confidentiality.

+ Bilingual fluency in English and Spanish is required for this position, as it involves frequent communication with both English- and Spanish-speaking clients and team members.

+ Experience with office equipment (printers, copiers, etc.) and general office procedures.

Benefits

City Wide Facility Solutions offers a competitive compensation structure to include comprehensive benefits, including medical, dental, vision, life insurance, short- and long-term disability insurance, PTO, and 401k. In addition, City Wide prides itself on a culture rich in history and collaboration, within an exciting, fast-paced, and flexible work atmosphere that fosters continual learning and development. As a people-centered culture, we also offer community-based enrichment, including paid time to support charities of choice!

More on City Wide...

City Wide Facility Solutions is a fast-growing company with over 100 franchise locations across the United States and Canada. Founded in 1961, City Wide Facility Solutions is the largest management company in the building maintenance industry. We have over 60 years in the business and continue to experience high growth and profitability across our franchise businesses. Our culture supports the company’s Mission to create a Ripple Effect by positively impacting the people and communities they serve. Read more about City Wide at www.gocitywide.com

City Wide is an Equal Opportunity Employer.