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Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at stage production coordination? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the production space. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is seeking a highly motivated and proactive Stage Production Project Manager to join the Stage Production team in Los Angeles. We are seeking a Stage Production Project Manager to support the functions of Insomniac’s Stage Production Department. This position reports to the Stage Producer. This is not a remote position.

RESPONSIBILITIES

• Become familiar with stage drawings, specifications and other documents concerning assigned projects

• Build and evolve production folders for each festival

• Maintain vendor database with regular updates

• Update and manage Stage production dropbox

• Take notes and relay tasks from stage production-related meetings

• Update and distribute music & staging guides, calendars, vendor sheets, crew sheets, design due dates, etc.

• Arrange and coordinate all US visas needed for Insomniac

• Coordinate/track shipping schedules, and send warehouse shipping list

• Manage and execute show advancing and scheduling with vendors and stage managers (machinery, labor, power, offices, credentials, meals, parking, radios, vehicles, barricade, internet, fencing, photo lifts, quartermaster items, travel, etc)

• Review, red-line, and approve submitted advances

• Coordinate & distribute stage drawings, engineering, pixel maps, lighting plots/patch, audio plots SFX plots from vendors

• Send stage managers stage designs, schedules, and all other necessary, relevant info

• Send stage vendors the stage schedules and coordinate any scheduling discrepancies

• Maintaining Executive Producer’s calendar, working with other executive assistants in scheduling and setting site visits, meetings, and issuing reminders

• Attend site visits with Executive Producer, attend meetings, and produce digital minutes/reminders e.g. stage production meetings, Fire Marshall, county, venue officials, etc

• Collect Stage Engineering & Fire Certs for all stages and structures

• Submit Engineering to County – pay for and obtain event permits

• Coordinate writing of SWAP and other documentations

• Work with Stage Producer and Technical Production Manager to advance technical riders with artists & agents and collate information into stage specific folders

• Assist with various artist correspondence with artists such as SFX allocations, additional SFX ordering, LD/ VJ programming, sound check scheduling, artist NDA’s, watermarked stage drawings, etc

• Assist with writing and distributing artist production packs for Artists

• Collate and print stage production packs for stage managers and DJ techs

• Collate artist backline/ DJ gear/ power / crew needs

• Liaise with talent department and artist relations

• Provide Executive Producer support with expenses, travel and entertainment booking

• Collect P-card and T&E card receipts – submit expenses regularly

• Gather production vendor quotes/invoices in order to forecast/finalize budgets

• Collect, submit, track, and store invoices

• Track down all custom video content

• Collaborate with Entertainment Dept. to discuss stage access for performers

• Track and submit guest list requests for the Stage Production Dept

• Send stage photo requests

• Execute day to day tasks as needed

On-Site

• Print all office items and Stage Manager items (SWAP’s, emergency messages, set times, etc)

• Build out & purchase items for production kits

• Monitor sizes and placements of structures, stages, FOH, fencing, barricade, etc.

• Routinely check all stages and site builds to ensure accuracy and safety – handle rush purchases for all last minute stage/site needs

• Meet with stage managers and vendors before show – see what stage elements need to be fixed or changed

• Take notes in real-time for After Action Report

• Track & collect all production items used or lent & return to site ops

• Pack up road cases/road packs

• Collect all notes from stage managers for After Action Report post-show

International Shows

• Collect and track travel lists

• Send out, collect, compile, and distribute department & vendor riders/advances

• Build out and confirm Insomniac International Riders (office spaces & their locations, vehicles, power, internet, tables, chairs, translators, etc)

• Manage, operate, and distribute all show advancing & scheduling needs for all departments (credentials, meals, parking, radios, vehicles, machinery, labor, power, comm, offices, artist rooms, barricade, internet, photo lifts, etc)

• Handle all Production & Operations needs (determine radio channel stacks, credential types/access/distribution, catering meal times and menus, security needs & concerns, photo & film credentialing/access, artist relations assistance, stage production, site operations, health and safety, etc)

• Obtain visas (determine visa processes & timelines with partners, collect passport information from all staff, distribute & collect all necessary paperwork, coordinate consulate deliveries, etc)

• Book, track, and manage all travel (flights, hotel, ground transportation {to and from airport / to and from venue})

• Track trucking/freight/load-unload schedules

• Coordinate production meetings pre-show and during show

• Print and distribute all necessary office information

• Be the production/operations catch-all, answer and solve all show needs for all departments and vendors

• Manage and assist Guest List operations (build & share guest list template, update and distribute, create and send out guest list confirmations, assist operation)

• Coordinate accounting reimbursables – assist with settling all departments involved

• Set up After Action meeting – Collect all notes

QUALIFICATIONS

• 2+ years’ experience with festival production and operations

• Excellent organizational skills

• Detail-oriented and able to coordinate multiple work streams under deadline pressure

• Ability to take initiative, problem solve and perform research

• Knowledge of the principles of target marketing

• Extensive knowledge of Microsoft Office programs, particularly MS Excel and PowerPoint

• General knowledge of live entertainment and Insomniac brands/shows

• Knowledge of concert promotion and live event business is a plus

• Some travel may be required

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments

• May work in drastic temperature climates

• Must be willing to work during evening and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Salary Range: $70,000.00 - $85,000.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions. If this position is not based in California, the compensation range will vary.