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Payroll Clerk- Police

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Payroll Clerk- Police

Salary

$50,296.13 Annually

Location

City of Coral Gables, FL

Job Type

Full-time

Job Number

733

Department

Police Department

Opening Date

06/05/2025

Closing Date

6/12/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Summary

INTERNAL APPLICANTS ONLY

This position performs highly specialized and technical work compiling, recording, supervising, and maintaining all payroll-related financial records for the Police Department. The Payroll Clerk prepares bi-weekly payroll for all Department employees, using an automated and integrated payroll and human resources system. This position exercises initiative and independent judgment within established policies and procedures under general supervision. Work is subject to verification through internal control systems.

Job Duties and Responsibilities

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Receives and verifies accuracy of attendance records for Department employees. Confirms and processes leave requests and reviews data for accuracy. Records data and inputs into payroll processing system.

Maintains all Department employee scheduling information within the Police computerized system and makes changes accordingly. Ensures the communication and coordination of data transfers from Police systems to the City computerized integrated system.

Coordinates with all City Departments to finalize payroll entries and overtime expenditures.

Works with Department employees, supervisory staff and timekeepers to resolve any payroll discrepancies.

Processes all changes associated with employee status, including, but not limited to, shift changes, special unit assignments and promotions.

Prepares bi-weekly payroll for Department using the computerized integrated payroll and human resources system. Submits payroll and all related documentation to Finance Department by required deadlines.

Records overtime hours, computes and verifies codes under appropriate budget accounts. Also computes and verifies compensatory time.

Compiles data and prepare various statistical reports. Maintains the safekeeping of payroll records. Prepares and maintains reports, records and statements in compliance with City regulations.

Researches records to resolve problems and discrepancies and assists employees with questions.

Performs other related duties as assigned.

Qualifications

High School Diploma or equivalent. Bachelor’s degree preferred.

Coursework in bookkeeping or accounting.

Four (4) years of progressively responsible experience in payroll, bookkeeping, or accounting.

Valid Florida driver’s license.

A comparable amount of training or experience may be substituted for the minimum qualifications.

Additional Information

The City of Coral Gables is an Equal Opportunity Employer/Drug Free Workplace.

HOLIDAYS: 15 days including 3 floating days.

SICK LEAVE: 96 hours annually.

ANNUAL LEAVE: 80 hours in the first year of employment, increasing up to 188 hours after 25 years. Employees must take 40 hours of annual leave each year.

BEREAVEMENT LEAVE: 5 or 10 work days for the death of a family member in accordance with the collective bargaining agreement and the City's Personnel Rules & Regulations.

MEDICAL INSURANCE: Fully paid by the City (HMO Select). Coverage becomes effective 1st of month following 30 days. Employee may purchase coverage for eligible dependents at a cost of approximately 50% of the premium.

DENTAL INSURANCE: Available to all employees through payroll deduction.

LIFE INSURANCE : Term Life and Accidental Death and Dismemberment equal to 1 x annual salary, fully paid by the City (up to $200,000).

VOLUNTARY BENEFITS: Several plans available, such as Short-Term Disability, Life Insurance and Critical Illness policies through payroll deductions.

LEGAL SERVICES: Legal Service plan available at a cost to employees through payroll deductions.

DEFERRED COMPENSATION: Employees are given the option to defer a portion of their pre-tax salary into the 457 Deferred Compensation Program.

TUITION REIMBURSEMENT: $2000 per semester ($6,000 maximum annually) for approved college coursework.

SAFETY GLASSES: Required safety glasses are provided every 2 years.

RECREATIONAL USE: Employee, spouse and immediate family members seventeen (17) years of age and under are entitled to the benefits below:

- Venetian Pool – No charge for daily admission.

- Tennis Centers – No charge for daily court fees.

- Youth Center – 50% off residential rates for memberships and 50% off camps and other programs.

Golf at Biltmore & Granada:

- Monday through Friday – no charge.

- Saturday, Sunday and Holidays:

- Before Noon – Twilight fees apply

- After Noon – No charge

(cart fees apply at all times)

PENSION: Mandatory employee contribution of 10% of salary. Vesting period is 10 years.

OR

As of 6/14/2016 - DEFINED CONTRIBUTION: 401(a) - Contribution by City of 7% of employee base annual salary. Vesting period 5 years. Employee not required to contribute.

*Note: Benefits subject to change.*

Please refer to the collective bargaining agreement for current benefits.

01

Do you have a High School Diploma or equivalent?

+ Yes

+ No

02

Do you have a Bachelor's degree?

+ Yes

+ No

03

Do you have four (4) years of progressively responsible experience in payroll, bookkeeping, or accounting?

+ Yes

+ No

04

Do you have any experience using computer-based software programs to manage and process payroll?

+ Yes

+ No

Required Question

Employer

The City of Coral Gables

Address

214 Minorca Avenue Coral Gables, Florida, 33134

Phone

305-460-5523

Website

http://www.coralgables.com