• Deputy Director of Mail Services & Storehouse

    City of New York (New York, NY)


    Job Description

    IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER, OR REACHABLE ON DOT's PROMOTION ADMINISTRATIVE MANAGER CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.

     

    As a communications hub within NYCDOT, the Mail Services & Storehouse operation carries important responsibilities for receiving, sorting, and processing incoming letters and packages for the agency. The mailroom staff performs an important marketing role by supporting organized direct mail campaigns as required by the agency. Primary responsibilities include supervision of staff sorting mail by department and category, forwarding misdirected mail and keeping an inventory of mailing supplies. The selected candidate will report directly to the Director of Mail Services & Storehouse and assist in various functions, such as mail distribution, incoming and outgoing mail & parcels, prepare various reports, correspondence, track all certified mail, special deliveries and liaison with USPS, UPS and FEDEX. In addition to the duties listed above, the Deputy Director of Mail Services & Storehouse will be responsible for:

     

    - Oversee daily mailroom operations, including incoming and outgoing mail, courier services, and interoffice mail distribution.

     

    - Supervise and train mailroom staff, ensuring adherence to company policies and standard operating procedures.

     

    - Maintain accurate records of mailroom activities such as package tracking, delivery logs, postage usage, and supplies inventory.

     

    - Coordinate with internal departments and external vendors to ensure timely and secure delivery of all mail and packages.

     

    - Ensure compliance with postal regulations and company guidelines related to shipping, receiving, and handling of mail and parcels.

     

    - Monitor and manage mailroom budget, including postage, shipping costs, and equipment maintenance.

     

    - Implement and enforce security procedures for handling confidential and sensitive mail.

     

    - Troubleshoot delivery issues and resolve discrepancies or delays promptly.

     

    - Schedule maintenance and repairs for mailroom equipment such as postage meters, scanners, and delivery carts.

     

    - Identify process improvements to increase efficiency, reduce costs, and enhance service quality.

     

    - Other duties as assigned

    ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

    Qualifications

    1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

    2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

    3. A four-year high school diploma or its educational equivalent and six years of

     

    satisfactory, full-time progressively responsible experience as described in "1"

    above, 18 months of which must have been in an administrative, managerial,

    executive or supervisory capacity. The supervisory work must have been in the

     

    supervision of staff performing clerical/administrative work of more than

    moderate difficulty; or

    4. Education and/or experience equivalent to "1", "2" or "3" above. However, all

     

    candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

     

    the high school level may be substituted for the general clerical/administrative

     

    experience (but not for the administrative, managerial, executive or supervisory

     

    experience described in "1", "2" or "3" above) at a rate of 30 semester credits

     

    from an accredited college for 6 months of experience up to a maximum of 3½

     

    years.

     

    Additional Information

     

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

     

    Salary Min: $100,000.00

     

    Salary Max: $130,000.00