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Administrative Executive Associate - Special Projects Manager (HEA)

POSITION DETAILS

Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor’s, master’s, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College’s community-driven mission and notable academic programs attract a diverse, international enrollment of over 15,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services.

Reporting to the President’s Office Chief of Staff, the Executive Administrative Associate/Special Projects Manager will oversee initiatives and projects within the President’s Office. This proactive individual will excel in project management, providing exceptional organizational and administrative support.

Core responsibilities include:

Project Management

- Develop and implement project plans, ensuring timelines, milestones, and resource allocation are adhered to.

- Collaborate with stakeholders to achieve project objectives efficiently.

- Prepare regular progress reports and presentations for the President and other stakeholders.

- Serve as a trusted advisor to the Chief of Staff and the President on sensitive matters and strategic initiatives.

Administrative Support:

- Oversee administrative functions for the President’s Office, coordinating meetings and events.

- Handle confidential information with discretion and professionalism.

- Manage communication flow between the office and both internal and external stakeholders.

Team Collaboration:

- Lead cross-departmental projects on behalf of the President's Office.

- Represent the President's Office in campus-wide committees and task forces.

- Collaborate with various sections of the President's Office, including Government Affairs and Fiscal Affairs, to ensure project success.

- Actively participate in team meetings and share best practices to drive organizational success.

QUALIFICATIONS

Bachelor's Degree and six years' relevant experience required.

Preferred Qualifications:

- Advanced degree in a relevant field.

- Experience in project management and administrative support, preferably in an educational or nonprofit setting.

- Strong organizational and time management skills.

- Excellent verbal and written communication skills.

- Proficiency in Microsoft Office suite and project management tools.

- Ability to handle confidential information with integrity.

- Flexibility to adapt to changing priorities.

- Strong interpersonal skills.

CUNY TITLE OVERVIEW

Supports a Campus or University Executive in a variety of activities and initiatives as a key team member.

- Organizes and manages projects involving different areas of the Campus or University community, with responsibility for project outcomes.

- Represents the Executive's unit in Campus or University-wide activities, including committees, special initiatives, and implementation of new processes or technology.

- Independently carries out a portfolio of responsibilities under the Executive's purview, such as approvals, student interactions, and monitoring of key activities. Manages communications within and outside the unit related to areas of responsibility.

- May serve as Manager of a large Executive Office.

- Performs related duties as assigned.

Job Title Name: Administrative Executive Associate

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

$78,477 - $86,645. Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

Review of Resumes to begin on June 13, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30385

Location

Lehman College