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Job Title

Senior Administrative Coordinator II

Agency

Texas A&M University

Department

College of Performance, Visualization & Fine Arts

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who we want

Join the growing team of Texas A&M’s innovative College of Performance, Visualization & Fine Arts as a Senior Administrative Coordinator II—a role that places you at the heart of a bold academic vision. You’ll work closely with the Associate Dean for Faculty Affairs, coordinating essential faculty processes such as hiring, promotion and tenure, and data reporting. This is more than an administrative position—it’s a chance to shape the culture and infrastructure of a college that blends creativity, technology, and scholarship in exciting new ways. As the primary liaison between college leadership, academic units, and the university’s Faculty Affairs Office, you’ll play a key role in supporting faculty success and ensuring smooth, strategic operations. Your expertise will help drive initiatives that impact faculty careers and student experiences alike. If you're detail-oriented, proactive, and passionate about higher education, this is your opportunity to make a lasting impact at one of the nation’s top universities.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Cover Letter/Resume : A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Qualifications

Required Education and Experience:

+ Bachelor's degree or equivalent combination of education and experience.

+ Seven years of experience in office administration.

Required Knowledge, Skills, and Abilities:

+ Excellent interpersonal, written and communication skills with strong planning and organization skills

+ Experience with word, spreadsheet, and presentation applications

+ High attention to detail and excellent problem-solving skills

+ High degree of self-initiative and ability to think and work independently

+ Ability to work with groups of people and be helpful, respectful, approachable, and team oriented

+ Maintains a high level of confidentiality

Preferred Qualifications:

+ Additional administrative and supervisory experience.

+ Experience with TAMU policies and procedures as they pertain to faculty matters.

+ Experience in task management and managing business operations.

+ Ten years of office administrative experience.

+ Administrative experience working in higher education.

+ Experience using Interfolio (Faculty Search, Faculty RPT, Faculty 180), and Faculty Affairs Hiring Portal.

Essential Duties/Tasks

Faculty Hiring

+ Is responsible for the administrative coordination of faculty recruitment and hiring in the College of Performance, Visualization & Fine Arts.

+ Manages the faculty hiring process using Interfolio and the faculty online hiring workflow system; includes checking for accuracy and routing all faculty hiring paperwork through the appropriate Deans for review and approval and uploading approved forms into the hiring workflow system.

+ Trains and mentors college-level faculty section staff in faculty hiring processes and in the use of the faculty online hiring workflow system.

+ Creates and maintains confidential faculty files according to record retention rules.

•Faculty Reviews

+ Responsible for the administrative coordination of the tenure/promotion and annual review process of tenure-track faculty as well as faculty in Academic Professional Track titles.

+ Trains and mentors faculty and section support staff in the preparation of dossiers for tenure & promotion, mid-term review, and tenure review upon hire.

+ Prepares promotion & tenure dossiers and recommendations for transmittal to the Vice President for Faculty Affairs.

+ Manages meetings and workshops related to tenure & promotion process as requested by Associate Dean.

+ Manages submission annual reviews of tenure-track faculty and periodic peer review and p rovides administrative support for endowed appointments.

•Admin Support for Associate Dean

+ Is responsible for the coordination of administrative activities in support of the Associate Dean in the area of faculty matters.

+ Plans and coordinates logistical and administrative support for special events, and/or long-term initiatives

+ Assists in the resolution of highly sensitive and confidential administrative matters such as open records requests and faculty grievances.

Faculty Data

+ Maintains a list of the college's faculty and d evelops and produces routine and ad hoc reports.

+ Checks and resolves with sections/programs justifications for instructor credentialing update and review IPEDS faculty data

Who we are

The College of Performance, Visualization and Fine Arts is for students who love to imagine, create, learn, and grow. It’s for those who love to explore new ways of seeing the world and who understand the magic that can happen when beauty and technology merge. Students will gain the practical, real-world skills and theoretical frameworks needed to become leaders in the highly competitive fine arts world of the 21st century. The visual and performing arts are well-established and respected programs at Texas A&M University. They include dancers, directors, computer graphics engineers, composers, art historians, sound technologists—and much more. Effective September 1, 2022, our Dance Science, Performance Studies, and Visualization programs joined forces to combine these strengths with world-renowned Aggie expertise in science, engineering, and technology.  What else is ahead? One priority is a new, $175 million, state-of-the-art performing arts building that will also be a hub of engagement, creation, and discovery for future generations of Aggies in the fine arts. Learn more about us and our exciting future at College of Performance, Visualization & Fine Arts website (https://pvfa.tamu.edu/)

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month

+ Automatically enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee

+ Living Well , (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.