"Alerted.org

Description We are looking for a highly organized and proactive Executive Assistant to provide dedicated support to the General Manager and Assistant General Manager. As part of this long-term contract position, you will play a pivotal role in ensuring seamless day-to-day operations through effective administrative and executive support. This position is based in New York, New York, and offers an exciting opportunity to contribute to a dynamic and fast-paced environment.

Responsibilities:

• Manage and coordinate complex schedules, including booking appointments and organizing meetings.

• Serve as a gatekeeper by monitoring and prioritizing incoming requests and correspondence.

• Prepare detailed reports using Excel and assist in the creation of PowerPoint presentations with attention to detail.

• Handle expense reporting and reimbursement processes with accuracy and efficiency.

• Welcome guests and VIPs, ensuring a hospitable experience with attention to detail.

• Maintain office supplies and kitchen inventory to support a well-stocked and organized workspace.

• Assist in the preparation of conference calls and virtual meetings using platforms such as Cisco Webex.

• Collaborate on administrative tasks as assigned to support team functionality and efficiency.

• Utilize systems like Kronos and Concur to manage timekeeping and expense activities.

• Facilitate communication between departments and stakeholders to ensure smooth operations. Requirements • Proficiency in ADP Financial Services and experience with CRM platforms for organizational tasks.

• Familiarity with Cisco Webex Meetings and Concur for virtual collaboration and expense management.

• Strong skills in calendar management and scheduling for executive-level personnel.

• Excellent verbal and written communication abilities to handle correspondence and interactions.

• Experience organizing conference calls and managing meeting logistics effectively.

• Knowledge of Kronos Timekeeping System and About Time tools for administrative processes.

• Advanced proficiency in Microsoft Excel and PowerPoint for reporting and presentations.

• Ability to multitask and adapt to changing priorities in a fast-paced environment. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .