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NY HELP No

Agency Higher Education Services Corporation

Title Administrative Assistant 2

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade Hourly

Bargaining Unit OSU - Operational Services Unit (CSEA)

Salary Range From $58006 to $72519 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 99 Washington Avenue

City Albany

State NY

Zip Code 12255

Duties Description • Under the supervision of the Director of Innovation and Transformation, this POSITION will work with the Innovation and Transformation team on an array of duties including but not limited to:• Coordinate resources for I&T meetings, schedule meetings and prepare meeting agenda and presentations• Assist with prioritization of daily tasks for the I&T department• Assist with onboarding tasks for new I&T team members• Attend meetings to document discussions, Action items and decisions made• Prepare Security Access Request Forms (SARS) and ITSM tickets as needed to manage access for I & T staff and consultants• Coordinate office management activities, including supplies, equipment and space modifications• Maintain I&T administrative procedures• Work closely with Finance team on invoices, contracts and budget tasks• Drafting project communications on behalf of the project team• Drafting status reports summarizing project results for managers’ review• Provide support to the I & T Director and Assistant Directors• Prepare, process, update, and compile routine documents, records, and reports• Assist with the compilation of ad-hoc reports and executive leadership requests• Perform other duties as assigned.

Minimum Qualifications MINIMUM QUALIFICATIONS: • High school diplomacy or high school equivalency diploma AND• Three years of experience in administrative support which includes use of office software (e.g. email, word processing), provision of customer service, business writing, and management of an office.PREFERRED QUALIFICATIONS:• Proficient in Microsoft Office Suite• Excellent written and verbal communication skills and listening skill.• Strong interpersonal skills.

Additional Comments NOTE: HESC’s business hours require working between 8:00 a.m. and 5:00 p.m.This position may be eligible for 55b/c designation and candidates with 55 b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/c consideration, candidates must satisfy at least one of the Open Competitive qualifications listed. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov).NYS is an equal opportunity employer.Benefits of Working for NYSGenerous benefits package, worth 65% of salary, including:Holiday & Paid Time Off• Thirteen (13) paid holidays annually, plus two (2) floating holidays• Up to Thirteen (13) days of paid vacation leave annually• Up to Five (5) days of paid personal leave annually• Up to Thirteen (13) days of paid sick leave annually for CSEA or PEF; up to eight (8) days of paid sick leave annually for M/C• Up to three (3) days of professional leave annually to participate in professional development• Initially positions will work full-time in the office and a hybrid telecommuting schedule of up to 50% remote work can be discussed with the hiring manager during the interview.Health Care Benefits• Eligible employees and dependents can pick from a variety of affordable health insurance programs• Family dental and vision benefits at no additional costAdditional Benefits• New York State Employees’ Retirement System (ERS) Membership• NYS Deferred Compensation• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds• Public Service Loan Forgiveness (PSLF)• And many more. METHOD OF APPLICATION: Apply by submitting an updated resume and cover letter to Human Resources via e-mail at [email protected] with the subject line “Administrative Assistant 2” by the filing deadline listed in this posting.

Some positions may require additional credentials or a background check to verify your identity.

Name Higher Education Services Corporation

Telephone 5184747556

Fax 518-473-6685

Email Address [email protected]

Address

Street 99 Washington Ave

City Albany

State NY

Zip Code 12255

Notes on Applying Apply by submitting an updated resume and cover letter to Human Resources via e-mail at [email protected] with the subject line “Administrative Assistant 2” by the filing deadline listed in this posting.