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Registry Specialist

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Registry Specialist

Salary

$58,035.00 - $88,235.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-26749-39027

Department

Department of Health

Division

HL Div of Ststcl Registries

Opening Date

06/04/2025

Closing Date

6/17/2025 11:59 PM Eastern

Job Code

39027

Position Number

50567150

Union

Non-Union

Bargaining Unit

P3

Pay Group

ST07

Bureau / Division Code

00075631

Bureau / Division

Bureau of Health Statistics and Registries, Division of Statistical Registries

Worksite Address

555 Walnut Street

Worksite Address

6th Floor

City

Harrisburg, Pennsylvania

Zip Code

17101

Contact Name

Kay Diritto

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Contribute to state-of-the-art data collections systems for birth, death and cancer in Pennsylvania! The Department of Health is seeking a Registry Specialist with a background in health information management to join our team at the Division of Statistical Registries. Your work in this position will help us continue to make data-driven decisions to improve the lives of Commonwealth citizens. If you are ready to implement your expertise in a new and challenging way, apply today!

DESCRIPTION OF WORK

As a Registry Specialist, you will implement and operate components of the statewide public health registries overseen by the Division of Statistical Registries. This will include a variety of professional tasks required to support the Pennsylvania Birth and Death Registries. Your duties will include overseeing and monitoring compliance with reporting requirements, as well as analyzing and editing reported case information for incorporation into registries. In this position, you will act as a registry field representative, establish and maintain positive working relationships with stakeholders, and assist them in developing quality assurance programs in accordance with statutory and funding guidelines. You can expect to advise health care professionals on the most effective reporting procedures to ensure compatibility between individual health information systems and registry reporting requirements. Additionally, you will provide oversight and monitoring of compliance with applicable statutes.

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=50567150) .

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

+ This position will have two weeks minimum of mandatory on-site training.

+ Telework: You may have the opportunity to work from home (telework) full-time. You would report into the office one day scheduled per month and as needed for training. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ One year of professional experience in health information management; or

+ Three years of technical experience in a health information registry; or

+ Three years of experience as a Registry Technician (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) within the Pennsylvania Department of Health; or

+ A bachelor’s degree in health information management or a related field.

+ Applicants will be considered to have met the educational requirements once they are within three months of graduating with a qualifying degree.

Other Requirements:

+ PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) is currently waivedfor this title.

+ You must be able to perform essential job functions.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

Have you been employed by the Pennsylvania Department of Health as a Registry Technician for three or more years full-time?

+ Yes

+ No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

Do you have a conferred bachelor's degree or higher in health information management or a related field, or are you within three months of completing a bachelor's degree or higher in health information management or a related field?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ Yes

+ No

04

If you do not have a conferred bachelor's degree or higher in health information management or a related field, on what date do you expect to receive your degree? Type N/A in the text box if this does not apply.

05

Do you possess one or more years of full-time professional experience in health information management?

+ Yes

+ No

06

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

07

Do you posses three or more years of full-time technical experience in a health information registry?

+ Yes

+ No

08

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

09

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

10

WORK BEHAVIOR 1 – REVIEWS HEALTH INFORMATION DATA

Reviews health information data such as health record indices, pathology reports, cancer records, immunization records, vital records and other sources of medical data to determine compliance with all state and federal health information reporting laws and regulations as well as national standard setting organizations such as National Association for Public Health Statistics and Information Systems (NAPHSIS) or Joint Commission on Accreditation of Healthcare Organizations (JCAHO).

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have reviewed a variety of patient and facility records to determine compliance with all state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines while working for a third party organization such as Dept. of Health, JCAHO, American College of Surgeons (ACOS), Accreditation Association for Ambulatory Health Care (AAAHC), etc.

+ B. I have performed reviews of a variety of patient and facility records within the facility I worked. The purpose of these reviews was to determine compliance with all state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines.

+ C. I have successfully completed college-level coursework related to medical terminology, anatomy, or physiology.

+ D. I have NO experience or education related to this work behavior.

11

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The type(s) of records you reviewed

+ Did you perform the review of records working for a third party organization or as an employee of a facility?

12

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

13

WORK BEHAVIOR 2 – PROVIDES TECHNICAL SUPPORT

Provides technical support, consultation and onboarding activities such as assisting with electronic data submission, complying with reporting and software requirements, and meeting data quality standards to health care facility personnel in order to ensure compliance with state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines working for a third party organization.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have provided technical support and consultation services regarding compliance with state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines while working for a third party organization.

+ B. I have provided technical support and consultation services regarding compliance with state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines to other staff members within the facility I worked.

+ C. I have read and interpreted state and federal laws and regulations as well as national standard setting organizations' guidelines concerning compliance requirements for health care facilities in order to perform my own work duties. I have not provided technical support or consultation services to other staff members.

+ D. I have NO experience related to this work behavior.

14

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The state and federal laws, rules and regulations on which you provided technical support

+ If you provided technical support, did you do so working for a third party organization or as an employee of a facility?

15

WORK BEHAVIOR 3 – COMMUNICATES IN WRITING

Writes responses to inquiries, written reports and documents related to the interpretation and comprehension of state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have experience writing responses to inquiries and other written reports and documents related to the interpretation and comprehension of state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines. I was responsible for the accuracy and content of the complete document.

+ B. I have experience writing portions or sections of responses to inquiries and other written reports and documents related to the interpretation and comprehension of state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines. Someone more experienced than I was responsible for the accuracy and content of the complete document.

+ C. I have experience preparing responses to inquiries, routine reports such as weekly or monthly reports, progress reports, or activity reports unrelated to the interpretation and comprehension of state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines.

+ D. I have successfully completed college-level coursework related to technical writing, report writing, or non-fiction writing.

+ E. I have NO experience or education related to this work behavior.

16

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The type(s) of written documents you prepared (reports, letters, etc.)

+ Your level of responsibility and subject matter of the documents

17

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

18

WORK BEHAVIOR 4 – DEVELOPS AND CONDUCTS TRAINING PROGRAMS

Plans, develops and conducts training programs for health care facility personnel, designed to ensure compliance with state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have experience developing AND conducting new or revised training programs designed to ensure compliance with state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines. I have performed specific work duties such as researching topic information, establishing training objectives, selecting course content, preparing course materials and curriculum outlines, and developing course evaluation measures.

+ B. I have experience conducting training programs designed to ensure compliance with state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines.

+ C. I have experience conducting training programs for topics UNRELATED to state and federal health information reporting laws and regulations as well as national standard setting organizations' guidelines.

+ D. I have successfully completed college-level coursework or formal workshop training related to training program development, public speaking, speech and communications or adult learning.

+ E. I have NO experience or education related to this work behavior.

19

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The subject matter of the training programs you conducted, developed, or revised

+ The actual duties you performed

+ Your level of responsibility for training related activities (developed and/or conducted training)

20

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov