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Probation Support Specialist

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Probation Support Specialist

Salary

$3,776.75 - $5,476.33 Monthly

Location

Gunnison County, CO

Job Type

Full Time

Job Number

JD05324

Department

Judicial Branch

Opening Date

06/04/2025

Closing Date

6/30/2025 11:59 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

200 E Virginia Ave, Gunnison, CO 81230

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

https://www.coloradojudicial.gov/careers

Type of Announcement

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

+ Description

+ Benefits

Department Information

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

Description of Job

Assists probation office personnel with administrative, communication, customer service, documentation, and record-keeping duties in support of probation case management and related activities.

This position is 30 hours per week in the Gunnison office . A typical schedule is Monday- Friday between the hours of 8am-5pm. Benefits will be offered to this position, and is an in-person position. Each applicant shall attach a cover letter highlighting their relevant skills for the position. Resumes shall not substitute for the completed application. Not filing a completed application with a cover letter attached may limit the potential for any further consideration for the position.

Essential Functions:

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

Provides customer service and support for all probation staff and functions.

Serves as the first point of contact for both internal and external customers by way of front desk or phone. Manages jail communications from clients, general email box for inquiries, and courtesy requests for probation clients and officers.

Accesses and retrieves data from multiple platforms including jail data system, treatment tracking system, national crime record database, Department of Corrections requests, district attorney records, case assignments, processing array of probation reports, office machine maintenance, office mail machine, manage coverage calendar for probation officers and disseminate, manage shredding bins, walking through warrants and other duties as assigned.

Processes record requests from attorneys, Department of Corrections, probation departments, and other courts and external agencies.

Completes judicial case management system and electronic filing, including documentation for pre-sentence investigations, requests for warrants, complaints to revoke probation, and special reports. Reviews documentation accuracy and timely filing.

Creates and maintains digital files via SharePoint and other case management systems. Manages sentencing dates for files to assure they are processed correctly according to the sentence imposed. Enters appropriate closure codes for cases.

Manages various file types, including absconder, closed, warrant, and community corrections files as well as scanning any paper files still in existence. Requests additional documentation, such as death certificates for file purposes.

Performs other duties as assigned.

Supervisor Responsibilities:

Job has no responsibility for the direction or supervision of others.

Human Collaboration:

Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.

Freedom to Act & Impact of Actions:

Receives Immediate Direction Employee normally perform assignments after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. The immediate Reviewer may, at times, provide close and constant review. Impact of actions are moderate.

Knowledge & Skills: Full Performance: Work requires comprehensive, practical knowledge of work processes. Incumbent can complete a broad range of work, sometimes complex, without frequent reference to others. Likely impact on organization is standard.

Fiscal Responsibility: May assist in the collection of data in support of recommendations for functional area budget allocations. May monitor division or program/promotional level budget and expenditures.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Education and Experience Equivalency:

High school diploma or G.E.D.

OR

Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.

Work Related Experience:

1 to 3 years of experience in an administrative field.

Licenses and Certifications:

None.

Physical Effort Requirements:

Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment:

Satisfactory - Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.

Work Location:

Office or similar indoor environment; confined space.

Exposures:

Individuals who are hostile or irate; individuals with known violent backgrounds; communicable diseases.

Supplemental Information

The Colorado Judicial Department is committed to ensuring equal access to and full participation in court and probation services and programs for qualified individuals with disabilities, including employees of the Colorado Judicial Department. The Americans with Disabilities Act (ADA) is an important part of our culture, and we are committed to provide reasonable accommodations when needed without causing undue hardship to the Colorado Judicial Department.

Each district has an ADA Coordinator and Jury Commissioner. The ADA Coordinator is responsible for initiating the interactive process once an employee, court or probation services participant has made a request for reasonable accommodation and the Jury Commissioner is responsible for initiating the interactive process once a juror has made a request for a reasonable accommodation.

How to Apply:

For more information and to apply online, please visit our website listed below:

https://www.coloradojudicial.gov/careers

Please note : Applications must be submitted before 11:59 p.m. on the closing date. Incomplete or new applications will not be accepted after this time.

Department Contact Information:

[email protected]

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

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Website

https://careers.colorado.gov/

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