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Working Title: Financial Operations Supervisor

Job Class: State Program Administrator, Director

Agency: Department of Employment and Economic Development

+ **Job ID** : 86632

+ **Location** : St. Paul

+ **Telework Eligible** : Yes, may be eligible for some telework

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : This vacancy is open for expressions of interest and for all qualified job seekers simultaneously. Expressions of interest should be submitted by 06/11/2025.

+ **Date Posted** : 06/05/2025

+ **Closing Date** : 06/16/2025

+ **Hiring Agency/Seniority Unit** : Employment & Economic Development Department-MMA

+ **Division/Unit** : Paid Family & Medical Leave / Paid Leave-Payments

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $37.60 - $54.16 / hourly; $78,508 - $113,086 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 216 - Middle Management Association/MMA

+ **FLSA Status** : Exempt - Executive

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

About the Paid Leave Division:

Paid Leave is a new program launching in 2026. The program will provide partial wage replacement to Minnesota workers who are out of work due to a qualifying condition, such as a severe health condition that prevents them from working, or when they need time to care for a family member or a new child. We are building a program that will be easy for every Minnesotan to use. We are engaging the people who depend on us—workers, employers, caregivers, and insurers—to learn from them and build the program around their needs. We are using modern service delivery and product practices to deliver the program. The Paid Leave team has high standards and an unrelenting commitment to serving Minnesotans. It is a start-up environment without legacy systems or preconceived ways of working, so we have a unique opportunity to create human-centric processes and systems to deliver this new benefit to Minnesotans.

Position Purpose:

This position is responsible for overseeing financial operations for Minnesota’s Paid Leave program, serving as the program’s Cash Manager. The incumbent will lead a team working on the financial planning, reporting and oversight of the Paid Leave Trust Fund, ensuring transparency, integrity, and compliance with state and federal fiscal requirements. This includes managing fund accounting, daily and monthly cash reconciliation, collections for benefit and employer contributions and encumbrances for small employer grants. This role will be responsible for completing the annual Paid Leave financial statements for inclusion in the Annual Comprehensive Financial Report (ACFR) in compliance with GASB standards and GAAP in a timely manner to DEED’s Administrative and Financial Services (AFS) and Minnesota Management and Budget (MMB).

Key Responsibilities Include:

+ Oversees the receipt and reconciliation of employer premium collections and exemption application fees, ensuring accurate and timely recording in accounting systems.

+ Supervise overpayment recovery processes, including coordination with AP and collection of funds.

+ Collaborate closely with the Payments Supervisor (AP) to ensure integrated financial oversight, reconciliation accuracy, and consistent application of internal controls across all payment and receivable streams.

+ Coordinate and prepare annual financial reporting in coordination with AFS and MMB, consolidating data across AP and AR functions.

+ Manage seasonal employer designation workflows and ensure correct status for contribution requirements.

+ Lead reconciliation of incoming payments, fee collections, and employer underpayments, ensuring accuracy and accountability.

+ Support reporting, audit preparation, and internal control improvements related to accounts receivable functions.

+ Supervise and develop staff responsible for AR analysis, collections, and employer services.

This position will be based out of the St. Paul office.

This position is telework (https://mn.gov/mmb-stat/policies/1422-telework-2025.pdf) eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Four (4) years of experience performing accounting, fund management or financial analysis AND at least one (1) year of experience in a lead or supervisory role.

Applicants that meet the above minimum qualification will be further evaluated on the following:

+ Experience in governmental accounting principles.

+ Experience performing or overseeing fund reconciliations, financial reporting or cash forecasting.

+ Experience interpreting and applying financial policies or statutory funding requirements.

+ Experience supervising financial or accounting staff.

Preferred Qualifications

+ Bachelor’s degree in accounting, business administration, finance, public administration or other closely related field as determined by the agency.

+ Experience serving as a Cash Manager, Finance Manager, or similar financial leadership role in a public sector or government setting.

+ Familiarity with Minnesota’s SWIFT system or similar state accounting and reporting platforms.

+ Experience preparing for audits and coordinating with oversight bodies such as AFS and MMB

+ Experience designing and implementing internal controls in a new or evolving program.

+ Proficiency in Excel and familiarity with data or reporting tools.

+ Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

+ Criminal Background Check

+ Employment Records Check (current and former State employees only)

+ Employment Reference Check

+ Conflict of Interest Review

+ Driver’s License and Records Check

The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.