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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Program Manager, Internal Medicine - Boca Raton, FL.

The Program Manager, Internal Medicine reports directly to the Senior Residency Program Manager, Internal Medicine Residency. The Program Manager position provides a wide range of complex administrative functions to support the mission, goals and objectives of the Internal Medicine Residency (IM). Residency is the next step in a physician’s life-long journey of learning on behalf of their patients. It is also the next step in Florida Atlantic University’s Schmidt College of Medicine's commitment to that same goal – the continuum of excellence in medical education.

Summary of Responsibilities:

+ P rovide academic administrative support to the FAU College of Medicine's Internal Medicine Residency program, Pulmonary and Critical Care Fellowship and Geriatric Medicine Fellowship office in support of the Internal Medicine Residency Program, Pulmonary and Critical Care Fellowship and Geriatric Medicine Fellowship Director and the Internal Medicine Senior Residency Program Manager.

+ Supervise, train, and guide program administrative personnel.

+ Prepare documents and reports for various agencies and compose confidential, complex and substantive program correspondence.

+ Ensure compliance of all programmatic functions according to most up-to-date ABIM, ACGME and FAU regulatory guidelines, submitting required reports and forms as scheduled.

+ Manage electronic information systems related to collecting and storing program and trainee data, including but not limited to ACGME Web ADS, ABIM, ERAS, NRMP, and GME Track/National GME Census and the program website, ensuring accurate program and trainee data and generating reports and documentation as necessary.

+ Maintain C-TAGME certification through national conference attendance and professional development activities.

+ Oversee maintenance of data within the Residency Management Software system (MedHub) such as scheduling, demographics, certifications, test scores; auditing trainee compliance in the areas of work hours, USMLE/COMLEX examination completion, absences, and certifications; addressing noncompliance in collaboration with senior administrators.

+ Develop and maintain internal program record-keeping processes to ensure confidential program and resident records management.

+ Manage and assist with the recruitment and selection process including application collection, selection committee meetings, interview scheduling, and information technology use.

+ Guide program administrative personnel in on-boarding processes in collaboration with the GME office, including delivery and collection of onboarding requirements, credentialing processes, orientation activities, and human resource systems management (Workday).

+ Manage resident spend authorizations, expense reports, board review funds, educational stipends.

+ Maintain all resident conference travel data for Program Director and Senior Program Manager.

+ Manage program evaluation construction, delivery, and collection, alerting the program director to any evaluations of concern.

+ Construct and maintain the academic and holiday schedule in coordination with the Senior Program Manager.

+ Build and monitor ILP quizzes and proctor In–service examinations.

+ Arrange and staff all educational meetings, faculty meetings, and conferences related to the residency programs (i.e., Clinical Competency Committee meetings, Program Evaluation Committee meetings), including preparation of reports, agendas, program handouts, attendance sheets, and preparation of minutes.

+ Organize and facilitate program special events including Research Symposium, PG1-PGY2 transition, wellness activities, graduations, and retreats.

+ Attend GMEC and GME coordinator meetings.

+ Manage Internal Medicine residency program website in coordination with College of Medicine Marketing team to update changes required for the program.

+ Manage allocations, expense tracking, and reconciliation of a large sum budget in collaboration with the Internal Medicine Residency Program Senior Program Manager.

+ Perform other job-related duties and complete projects as assigned by the Senior Program Manager, Program Director, or Chair.

The College of Medicine at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.

+ Sick Leave Pool Program.

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in -unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

High school diploma and 5 years of appropriate professional/specialized experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Valid Driver's License required; ability to travel to off-site locations.

Preferred Qualifications/Skills:

A bachelor’s degree from an accredited institution in an appropriate area of specialization and 1 year of appropriate experience.

Experience in a higher education institution, medical school, or hospital highly.

Ability to work collaboratively with all levels of faculty, staff, and students. Exceptional verbal and written communication skills are essential for success in this position.

Proficiency in Microsoft Office programs such as Word, Outlook, PowerPoint and Excel.

Exceptional customer service, organizational and time management skills.

Salary:

$65,000 per year.

College or Department:

COM: Internal Medicine Program Administration

Location:

Boca Raton Regional Hospital

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Some evenings and weekends as needed.

Application Deadline:

2025-06-12

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to [email protected].

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communications assistance call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Consumer Information

Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.