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Description

A growing organization is seeking a highly capable and experienced Office Administrator to provide comprehensive administrative support to its executive leadership team. This position is ideal for a proactive, detail-oriented individual who thrives in a fast-paced, corporate environment and is skilled in vendor management and accounts payable functions.

The Executive Assistant will play a key role in coordinating executive projects, supporting office operations, managing vendor relationships, and assisting the Accounting and Finance Department to ensure smooth and accurate financial processes.

Key Responsibilities:

Executive & Administrative Support:

+ Manage scheduling, calendars, and travel logistics for executive team members

+ Draft and prepare reports, presentations, and internal communications

+ Support compliance documentation and implement office policy improvements

Accounts Payable & Vendor Management:

+ Process vendor invoices and ensure timely, accurate payments

+ Maintain and update vendor accounts within accounting software

+ Support reconciliation of payments and budget tracking alongside Finance team

+ Assist with vendor negotiations and service contract management

Office & Facility Coordination:

+ Oversee office operations, including supplies and service coordination

+ Monitor and report office-related expenditures against budget

+ Manage incoming communications, including mail and emails

Project & Communication Management:

+ Respond to internal inquiries related to office logistics and vendor services

+ Assist in cross-departmental communication and task coordination

Requirements

Qualifications:

Education & Experience:

+ High school diploma required; Associate’s or Bachelor’s degree preferred

+ 3–5 years of experience in an executive or senior administrative role

+ Experience with accounts payable and vendor management preferred

+ Background in a corporate office or service-focused environment is a plus

Skills & Competencies:

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

+ Experience with QuickBooks

+ Strong organizational and multitasking abilities

+ Excellent communication and interpersonal skills

+ Proven discretion in handling confidential information

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .