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Description We are looking for an Administrative Assistant to join our team in Pacific, Washington. This Contract-to-Permanent position is ideal for someone eager to learn and grow within a dynamic environment. The role involves a blend of administrative tasks and light construction-related responsibilities, offering the opportunity to develop valuable skills.

Responsibilities:

• Manage contract administration and oversee monthly billing processes, including subcontractor and job cost billings for materials, labor, and prevailing wage compliance.

• Ensure accurate documentation for certified payroll and prevailing wage requirements.

• Enter and code work hours by job, state, and category to facilitate precise billing and reporting.

• Process and reconcile purchase orders and vendor invoices to maintain financial accuracy.

• Maintain organized records for work orders, job costing, inspections, and billing schedules.

• Utilize Timberline (Sage 300) software to manage job costing, billing, and reporting workflows.

• Provide comprehensive administrative support across the department, acting as a liaison between field and office teams.

• Prepare monthly job cost reports and generate regular updates for managers and accounting staff.

• Handle commercial collections, resolve invoice-related inquiries, and assist customers with payment issues.

• Track project workflows, monitor deadlines, and ensure tasks are completed on schedule. Requirements • Minimum of 2 years of experience in an administrative or related role.

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Familiarity with certified payroll processes and prevailing wage documentation is a plus.

• Ability to manage job costing tasks and use software like Timberline (Sage 300).

• Strong data entry skills and attention to detail for accurate coding and reporting.

• Excellent customer service and communication skills, both written and verbal.

• Capable of handling inbound and outbound calls professionally.

• Willingness to learn new tasks and adapt to evolving responsibilities. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .