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The Addison Central School district is seeking a Personnel Clerk. This is a 12-month, Non-Unit, Civil Service position and is a Competitive Class (test required). The work involves responsibility for the performance of highly specialized clerical functions relating to the processing and maintenance of personnel forms and records for the school district. The work is carried out in accordance with standard, well-established public sector personnel office methods and procedures and involves orientation of new employees, maintenance of personnel files, and preparation of civil service forms for filing with the county Civil Service agency. Work is performed under the supervision of the Executive Director of Finance and Operations or his/her designee, with some leeway allowed for the exercise of independent judgment in carrying out standard tasks for which methods are clearly established. Does related work as required.

Typical Work Activities

Meets with all new employees and directs completion of their required employment documents;

Assists with verification and status of titles, classifications and certifications;

Reviews fringe benefits with new employees;

Maintains personnel files;

Maintains employee time and attendance records and processes absence reports (including injury reports, workers comp, and FMLA) ;

Prepares Report of Personnel Change forms to inform the local civil service agency of all non-instructional employee changes;

Reviews and supports recommendations for new hires and terminations for the Superintendent's Office;

Prepares a variety of reports, correspondence and memorandums regarding personnel matters where accuracy in typing is more important than speed;

Maintains financial records for the accounts used to pay insurance premiums and Social Security payments for employees;

Maintains listings of individual bargaining units and other figures and statistics;

Completes employment verification requests;

Assists in the preparation of audits and regulatory reviews;

Other related duties and responsibilities as assigned.

Job Qualifications

Candidate appointment may be made for the position provisionally, but successful completion of the competitive civil service test will be required when the test is next given.

Skills needed for position:

Thorough knowledge of the purposes and design of personnel documents;

Good knowledge of fringe benefits applicable to agency employees;

Good knowledge of contents of personnel files;

Good knowledge of computerized attendance recording procedures;

Good knowledge of office terminology and procedures;

Working knowledge of financial recordkeeping procedures relating to fringe benefits;

Ability to compile statistics and prepare reports about personnel-related material;

Ability to operate a personal computer and enter personnel data with accuracy ;

Ability to file documents electronically;

Ability to deal with the public and employees with tact and courtesy;

Ability to express oneself well both orally and in writing;

A high degree of clerical aptitude;

Initiative and resourcefulness;

Minimum Qualifications

Graduation from high school or possession of an equivalency diploma AND either:

Completion of two years of coursework at a regionally accredited or NYS college or university with specialization in Administrative Assistant/ Secretarial Sciences, Business Accounting or a closely related field and one year of full-time or equivalent part-time paid office experience involving either personnel records maintenance or insurance/fringe benefit account keeping; or

Three years of full-time or equivalent part-time paid office experience involving maintenance of personnel records or insurance/fringe benefit account keeping; or

An equivalent combination of training and experience as defined by the limits of a and b above.

Special Requirements: Fingerprint clearance from the state Education Department is required.

Position Start Date:07/01/2025

Application Deadline:06/23/2025

Civil Service Title: Personnel Clerk (Schools)

Job Number: DO05272025