"Alerted.org

Description We are looking for a highly organized and detail-oriented Executive Assistant with over 10 years of experience to provide comprehensive administrative support to senior leadership within the financial services industry. This long-term contract position is based in Apple Valley, Minnesota, and offers an opportunity to work closely with executives, manage sensitive projects, and ensure smooth day-to-day operations.

Responsibilities:

• Record and transcribe minutes for various internal meetings, including Board subcommittee sessions and other assigned gatherings.

• Coordinate and manage executives' calendars, scheduling appointments and meetings efficiently.

• Arrange travel logistics for staff, including booking flights, hotels, car rentals, and handling conference registrations.

• Assist in preparing materials and communications for Board meetings and subcommittees, ensuring accuracy and professionalism.

• Support the Manager of Executive Services with various administrative tasks, including correspondence and document management.

• Maintain confidentiality while handling sensitive information and documents.

• Serve as a liaison between the executive team and other departments, ensuring clear communication and timely follow-ups.

• Organize and prioritize daily tasks to meet deadlines and support the needs of the leadership team.

• Utilize Microsoft Office tools effectively to create reports, presentations, and other required documents. Requirements • Minimum of 10 years of experience as an Executive Assistant or in a similar administrative role.

• Proficient in calendar management, scheduling, and coordinating appointments.

• Strong written and verbal communication skills, with the ability to draft detailed and accurate correspondence.

• Proven ability to take detailed meeting minutes and transcribe them accurately.

• Skilled in travel arrangements, including booking flights, accommodations, and related logistics.

• Advanced knowledge of Microsoft Office applications, particularly Word, Excel, and PowerPoint.

• Demonstrated ability to handle confidential information with discretion and integrity.

• Exceptional organizational and time-management skills, with the ability to multitask effectively. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .