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Scheduling Assistant

Position Summary:

At the Long Island State Veterans Home, our Scheduling Assistant is a valuable member of our team who provides administrative support and has the ability to interface with all levels of management throughout the LISVH. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Under the direction of the Director of Nursing, duties of a Scheduling Assistant may include the following, but are not limited to:

+ Coordinate and post monthly time schedules as requested for each nursing unit in accordance with policies and procedures of the department. This involves scheduling all nursing unit employees.

+ Record all status changes on daily staffing sheet and master schedule daily.

+ Maintain file and process time off requests, i.e. emergency leave, vacation days or personal days off on a daily basis. Serves as central control for all "call in" notifications from staff and assures that replacement staff is obtained as directed.

+ Enter into computer the employees information relating to schedule changes daily.

+ Schedule CNA's as needed to transport resident to appointments or for special trips.

+ Schedule staff and keep records of MOT and VOT dates on a daily basis. Maintain and post current MOT and VOT roster as requested.

+ Direct employees to appropriate personnel for payroll and time and attendance information.

+ Participate in maintaining computerized data and performing other administrative tasks for managerial staff.

+ Follow up with Employee Health and Time and Attendance regarding employee status as directed.

+ Reconcile Timecards.

Required Qualifications:

Associates Degree. In lieu of degree, a high school diploma and two years of relevant full-time administrative experience. Proficiency in Microsoft Office Suite. Ability to multitask in a fast-paced environment and handle variable crisis situations.

Preferred Qualifications:

Scheduling experience. Experience utilizing Kronos System or equivalent online scheduling software. Experience working in a healthcare facility.

Resume/CV and cover letter should be included with the online application.

Posting Overview** **:** **This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate was identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Working Conditions:

Working conditions may involve exposure to infectious disease, blood, body fluids and/or tissue as well as other unpleasant elements such as accidents, injuries and illness. May be exposed to and be required to handle varying unpredictable, emergency and crisis situations. Occasionally subjected to irregular hours and pressure due to multiple calls and inquiries.

Special Notes:

The Long Island State Veterans Home is a tobacco-free environment. Tobacco products are strictly prohibited anywhere on our 25-acre campus, including parking lots and outdoor areas on the premises.

**Essential Position:** This position has been designated as an essential position based on the duties of the job and the functions performed. This means that when the Long Island State Veterans Home is faced with an emergency, employees in such positions are required to remain at their work location or to report to work.

The LISVH is a 24/7 skilled nursing facility. As such, all positions are subject to changes in pass days and shifts as necessary to meet the operating needs of the facility.

The use of Vacation or Personal Leave accruals during the first 6 months of employment will not be authorized unless prior approval has been granted by Human Resources.

The selected candidate must successfully clear a background investigation. _Prior to start date,_ the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from the Long Island State Veterans Home Employee Health Department, clear a background investigation, submit three (3) written references, and provide a copy of the required license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

_The Long Island State Veterans Home_** _, located on the campus of Stony Brook University, is a 350-bed skilled nursing facility with a 40-slot Adult Day Health Care Program dedicated to the care of honorably discharged Veterans of the United States Armed Forces, their spouses and Gold Star parents. Join an organization whose people make a difference every day and where commitment, compassion, initiative and leadership are recognized and rewarded._ **_We care for America's heroes every day._

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

_In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed_** **_here_** **_._

Visit our** **WHY WORK HERE** **page to learn about the total rewards we offer.

**Job Number:** 2502109

**Official Job Title:** : TH Staff Assistant II

**Job Field** : Nursing

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : Nursing

**Schedule** : Part-time

**Shift** : Day Shift **Shift Hours:** : Work Days and Hours are Variable, Typical Hours are 6:00 AM - 2:30 PM or 8:00 AM - 4:30 PM. This position requires working every other weekend and occasional holidays. **Pass Days:** : Every Other Weekend, Variable

**Posting Start Date** : May 27, 2025

**Posting End Date** : Sep 8, 2025, 10:59:00 PM

**Salary:** : Commensurate with experience

**Salary Grade:** : SL1

**SBU Area:** : Long Island State Veterans Home

**Req ID:** 2502109