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Administrative Assistant II

Job Department/School College of Nursing and Public Health

FT/PT/Temp Full time

Location Garden City, N.Y.

Administrative Assistant II

College of Nursing and Public Health

JOB SUMMARY:

Provide support for the Director of Administrative Affairs. Support will include processing and maintaining accurate records for: the affiliation agreements for all CNPH clinical and practicum placements, invoices, faculty travel and contracts for outside vendors, including performance and speaking agreements. Assist Associate Deans by providing accreditation-related support.

Pre-employment assessments on Microsoft Word and Excel will be conducted. Our union positions have excellent benefits including Tuition Remission for the employee, spouse and dependent children.

SALARY INFORMATION:

In compliance with New York’s Pay Transparency Act, the annual base salary for this union position is $44,956. For a list of benefits provided to employees, please click here (http://hr.adelphi.edu/benefits/faculty/#xd\_co\_f=MDU1M2U0NjQtNjNhMi00NjI5LWI0ZGEtMGE1ZTg3ZmEzNzVh~) .

REPORTS TO:Director of Administrative Affairs, Associate Deans and Office Manager

RESPONSIBILITIES & DUTIES:

+ Assure that clinical affiliation agreements required for all academic semesters are secured and confirmed.

+ Send out agreements to new facility contacts established by program directors or coordinators.

+ Work in collaboration with University Contracts/Legal office.

+ Maintain accurate files and records of all affiliation agreements and correspondence.

+ Maintain accurate listing of affiliation agreements, programs covered, and expiration dates.

+ Work directly with Director of Administrative Affairs to confirm agreements meet AU requirements.

+ Complete affiliation agreement reports for NYS and accrediting associations for all CNPH programs

+ Serve as liaison with Clinical Placement office and Graduate Clinical Placement Coordinator.

+ Request quotes and process outside vendor contracts, performance and speaking agreements.

+ Assist Director of Administrative Affairs with processing faculty travel requests and reimbursements.

+ Onboard visiting scholars (non-AU practicum students)

+ Provide backup to Director of Administrative Affairs on eProcurement for all purchasing for CNPH.

+ Support for: Multiple pinning ceremonies, including the program, preparing award/prize letters and certificates, and ordering plaques; CNPH Award ceremony, including the program, preparing scholarship award letters and certificates and ordering plaques

+ Assist Associate Deans with accreditation support and other duties as indicated

+ Perform other job related duties as assigned.

REQUIREMENTS: (Knowledge, Skills and Abilities)

+ Excellent computer skills with experience using Windows, Microsoft Word, Excel, and Google Suite (GMail, Calendar, Docs, Sheets, Forms)

+ Great written and administrative skills.

+ Great interpersonal skills.

+ Great organizational skills and attention to detail.

+ Ability to prioritize workload according to volume, urgency, etc.

+ Must be dependable and able to meet deadlines

+ Ability to be discrete and maintain high confidentiality on a wide range of issues.

+ Ability to work with students and colleagues in a diverse environment.

EDUCATIONAL/EXPERIENCE REQUIREMENTS:

+ Bachelor’s degree is required.

+ Minimum of two years of administrative/clerical experience is required.

HOURS:

+ Monday through Friday 8:30 AM – 4:30 PM

ABOUT ADELPHI:

Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students’ lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island’s oldest private coeducational university, serving more than 7,250 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students 79 undergraduate programs, more than 84 master’s degree and doctoral programs, and 63 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 119,000 graduates across the country, a growing enrollment of students from 43 states and 72 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.

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+ Adelphi University is an equal opportunity/affirmative action employer, committed to building a diverse and inclusive workforce. We welcome applications from all candidates, including people of color and those who are, or identify as, members of any marginalized, underserved or underrepresented group. Adelphi is an emerging Hispanic serving institution so bilingual candidates are encouraged to apply. Here is our University statement on diversity: https://www.adelphi.edu/diversity-equity-inclusion/about/.