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Job Title: Administrative AssistantJob Description

We are seeking a dedicated and detail-oriented Administrative Assistant to support our team with various administrative tasks. The ideal candidate will possess excellent organizational skills and the ability to manage multiple tasks efficiently.

Responsibilities

+ Perform accurate and timely data entry and database management.

+ Maintain organized filing systems, both digital and physical.

+ Prepare and edit spreadsheets, reports, and presentations using Microsoft Excel.

+ Schedule meetings, manage calendars, and coordinate travel arrangements.

+ Handle incoming calls, emails, and other communications.

+ Assist with document preparation, proofreading, and formatting.

+ Support various departments with administrative tasks as needed.

+ Maintain office supplies inventory and place orders when necessary.

Essential Skills

+ 2–4 years of experience in an administrative or office support role.

+ Proficiency in Microsoft Office Suite, especially Excel (formulas, pivot tables, charts).

+ Strong organizational and time management skills.

+ Excellent written and verbal communication skills.

+ High attention to detail and accuracy.

+ Ability to handle confidential information with discretion.

Additional Skills & Qualifications

+ Associate’s or Bachelor’s degree preferred but not required.

Work Environment

Work in a dynamic office setting with a focus on collaboration and efficiency. Utilize modern office equipment and software, including the Microsoft Office Suite, to perform daily tasks. The environment encourages professional development and effective communication.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ontario,CA.

Application Deadline

This position is anticipated to close on Jun 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.