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Administrative Coordinator 3
- Louisiana Department of State Civil Service (Baton Rouge, LA)
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ADMINISTRATIVE COORDINATOR 3
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ADMINISTRATIVE COORDINATOR 3
Salary
$2,387.00 - $4,089.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
25-039-BRBH-ADMIN3
Department
LDH-Capital Area Human Services District
Opening Date
06/06/2025
Closing Date
6/12/2025 11:59 PM Central
+ Description
+ Benefits
+ Questions
About this Job
Why work for CAHS?
+ Vision: CAHS excel at making lives better.
+ Mission:To deliver caring and responsive services, leading to a better tomorrow.
+ Philosophy: CAHS commits to the philosophy that all individuals are valuable members of the community. CAHS exist to help each person(s) served live productively in the location and environment of the choosing and abilities. CAHS staff works as a unified team to provide services and supports that helps person(s) served succeed in work, school, life, and other endeavors they purse.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .
Job Duties and Other Information
Job Duties:
+ Welcomes patients and visitors in person or on the telephone, and answering or referring inquiries.
+ Serves patients by greeting and helping them, scheduling appointments, and maintaining records and accounts.
+ Keeps patient appointments on schedule by notifying provider of patient’s arrival, reviewing service delivery compared to schedule, and reminding providers of service delays.
+ Protects patients’ rights by maintaining confidentiality of medical, personal, and financial information.
+ Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
+ Comforting patients by anticipating anxieties and effectively answering questions.
+ Establishes new electronic health records folders and verifies correct name and medical record number for each new patient.
+ Manage electronic health records for all patients, ensuring records are complete.
Position-Specific Details:
This position may be filled as:
+ Temporary Job Appointment: This position may be filled by temporary job appointment not to exceed 48 months.
+ Probational Appointment: Current permanent status classified State employees may be required to accept a probational appointment, if selected.
About this position:
+ This vacancy is located at Capital Area Human Services District.
+ This announcement serves to fill vacancies i n any of CAHSD’s clinics .
AN IDEAL CANDIDATE SHOULD POSSES THE FOLLOWING COMPETENCIES:
+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
+ Communicating Effectively:The ability to relay information correctly and appropriately to connect people and
ideas.
+ Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.
+ Following Policies and Procedures:The ability to comply with policies and procedures of the organization as
well as State Civil Service rules, and all applicable federal and state laws.
THE SALARY FOR THIS POSITION:
+ Administrative Coordinator 3 (pay grade level AS-609) has a minimum salary of $13.77/hourly; $1,101.60/bi-weekly.
**Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT.ResumesWILL NOTbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
+ Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
+ There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.
For further information about this vacancy contact:
Capital Area Human Services District
12301 Coursey Blvd
Baton Rouge, LA 70816
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
+ New Year's Day
+ Martin Luther King, Jr. Day,
+ Mardi Gras,
+ Good Friday,
+ Memorial Day,
+ Independence Day,
+ Labor Day,
+ Veteran's Day,
+ Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system
+ Teacher's Retirement System of Louisiana (www.trsl.org),
+ Louisiana School Employees Retirement System (www.lsers.net), among others
01
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
+ 1= I have no experience and/or am uncomfortable accepting direction
+ 2= I have limited experience or require assistance to accept direction
+ 3= I can accept direction
+ 4= I can accept directions and help others improve their ability to accept direction
02
ADi: Explain your rating by providing specific and relevant examples in the box below.
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
+ 1= I have no experience and/or am uncomfortable communicating effectively
+ 2= I have limited experience or require assistance to communicate effectively
+ 3= I can communicate effectively
+ 4= I can communicate effectively and help others improve their communication
04
CE: Explain your rating by providing specific and relevant examples in the box below.
05
FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
+ 1= I have no experience and/or am uncomfortable focusing on customers
+ 2= I have limited experience or require assistance to focus on customers
+ 3= I can focus on customers
+ 4= I can focus on customers and help others improve their ability to focus on customers
06
FC: Explain your rating by providing specific and relevant examples in the box below.
07
FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
+ 1= I have no experience and/or am uncomfortable following policies and procedures
+ 2= I have limited experience or require assistance to follow policies and procedures
+ 3= I can follow policies and procedures
+ 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures
08
FPP: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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Administrative Coordinator 3
- Louisiana Department of State Civil Service (Baton Rouge, LA)