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Responsibilities

+ Answers phones and take messages.

+ Types home-studies.

+ Performs typing and clerical needs for the DDS Department.

+ Completes research for necessary information needed for the programs.

+ Monitors office supplies and equipment and orders supplies as needed.

+ Maintains accurate ledgers according to agency regulations on expenses and contributions for the programs.

+ Checks all submitted documents and requests for accuracy and requirements prior to submitting to Social Services Administration for approval.

+ Communicates to program staff when inaccuracies have been identified and monitors resubmission of such requests.

+ Keeps records of all documents processed through the DDS Department.

+ Prepares and submits all financial and statistical reports as requested by the Director of DDS.

+ Submits program requests for approval to Social Services Administration.

+ Attends all meetings relevant to fiscal matters as assigned by Director of DDS.

+ Performs clerical functions for multiple programs, including data entry, filling, and distributing mail

+ Establishes and maintains files and records according to agency and funding source regulations including staff time sheets.

+ Gathers employee time sheets weekly, secures department head approval and remits to payroll.

+ Attends meetings, Seminars and job fairs as assigned by the Director of DDS.

+ Sweeps and mops to maintain a neat and organized environment in the DDS office.

+ Monitors and follows up on maintenance work orders related to the DDS office.

+ The essential functions for the job include, but are not limited to, the duties in the job description.

+ Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and population served.

Qualifications

+ Bilingual preferred, minimum Associate Degree, with 2 years business/administrative training or experience.

+ Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook. Accurate typing skills (Min. 40wpm)

+ Pleasant telephone manner and attention to detail.

+ Ability to work in a fast-paced environment while maintaining a positive demeaner.

+ Excellent organizational, time management, and interpersonal skills.

+ People with experience working in customer service.

+ Has respect and consideration for the individuals being served.

Job LocationsUS-NY-Jamaica

Job ID 2024-13508

Category Developmental Disabilities

Compensation Min USD $16.00/Hr.

Compensation Max USD $23.00/Hr.

Type Regular Full-Time