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County Fiscal Officer 1 (Local Government) - Lackawanna County Area Agency on Aging

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County Fiscal Officer 1 (Local Government) - Lackawanna County Area Agency on Aging

Salary

$47,000.00 Annually

Location

Lackawanna County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-26582-L0315

Department

Local Government

Division

AN Lackawanna Co Aaa

Opening Date

06/03/2025

Closing Date

6/16/2025 11:59 PM Eastern

Job Code

L0315

Position Number

80012965

Union

Non Union

Bargaining Unit

LG

Pay Group

LG

Bureau / Division Code

88101135

Bureau / Division

Department of Aging

Worksite Address

123 Wyoming Avenue

City

Scranton, Pennsylvania

Zip Code

18503

Contact Name

Karen Schimelfenig

Contact Phone

272.800.9107

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Are you looking for a career in which you can utilize your accounting knowledge to work with fiscal budgeting, fiscal invoices, quality assurance, and payroll management? Lackawanna County Area Agency on Aging (AAA) may have the position for you! We are excited to welcome a diligent Fiscal Officer 1 to conduct a wide range of fiscal and budgetary duties. Lackawanna County offers a supportive work environment and an excellent benefit package. We look forward to meeting you!

DESCRIPTION OF WORK

In this professional fiscal and administrative position, you will report to the Fiscal Administrator and support both fiscal and quality assurance while managing payroll for the agency. For administrative fiscal quality assurance, your role will involve contracts and monitoring, fiscal quality assurance related to cost share procedures, and consumer or caregiver reimbursements, as well as providing direct support to the Fiscal Administrator through agency outreach and fiscal-related administrative duties. In addition to managing payroll, you will also handle time studies and employee benefits tracking. Your work will help our team have the funding we need to meet the local needs of the area’s old adults. Achieve your professional goals and make a difference with us!

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.

+ Telework: You will not have the option to telework in this position.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Two years as a Fiscal Technician and six college credits in accounting;or

+ One year of accounting and/or budgetary experience and a business-related bachelor's degree that includes six college credits in accounting;or

+ Three years of accounting and/or budgetary experience and a business related associate's degree that includes six college credits in accounting;or

+ Five years of bookkeeping experience and six college credits in accounting;or

+ An equivalent combination of experience and training that includes or is supplemented by six college credits in accounting.

Other Requirements:

+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ Hiring preference for this vacancy may be given to candidates who live within Lackawanna County. If no eligible candidates who live within Lackawanna County apply for this position, candidates who reside in other counties may be considered.

+ You must be able to perform essential job functions.

Legal Requirements:

+ A conditional offer of employment will require a drug screening.

+ This position falls under the provisions of the Older Adult Protective Services Act.

+ Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

+ This position falls under the provisions of the Child Protective Services Law.

+ Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

01

AAA - The Commonwealth of Pennsylvania legislatively allows the Department of Aging and Area Agencies on Aging to provide preference to candidates who are 60 years of age or older. Are you 60 years of age or older?

+ Yes

+ No

02

Have you been employed by a Pennsylvania local government agency in a civil service covered position as a Fiscal Technician for two or more years full-time?

+ Yes

+ No

03

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

04

Have you completed six or more college credits in accounting? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer “Yes” to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ Yes

+ No

05

Are you currently licensed as a Certified Public Accountant (CPA)?

+ Yes

+ No

06

If you answered yes to the above question, please provide your CPA license number. If you answered no to the above question, type N/A in the text box below.

07

How many years of full-time professional accounting and/or budgetary experience do you possess?

+ 1 year or more

+ Less than 1 year

+ None

08

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

09

Do you possess five or more years of full-time bookkeeping experience?

+ Yes

+ No

10

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

11

How much graduate coursework have you completed in accounting, finance, or a closely related field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 30 credits or more

+ Less than 30 credits

+ None

12

WORK BEHAVIOR 1 - RESEARCH

Conducts research to determine the funding allocation of employee time across various areas and their associated projects and activities. Maintains records and documents associated with the studies and utilizes data collected to assist with the preparation of budgets.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience conducting research related to funding or compensation. I utilized the data I collected to assist with the preparation of budgets.

+ B. I have experience conducting research related to funding or compensation but someone else utilized the data to assist with the preparation of budgets.

+ C. I have experience conducting research unrelated to funding, compensation, or budgeting.

+ D. I have successfully completed college-level coursework related to research methods, research design and analysis, or data collection.

+ E. I have NO experience or training related to this work behavior.

13

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience conducting research.

+ The type(s) of research you conducted.

14

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

15

WORK BEHAVIOR 2 – PAYROLL PROCESSING

Verifies and approves time/payroll data and processes pay change data into the computerized time system. Reviews payroll reports and resolves minor discrepancies and issues. Refers major issues and discrepancies to management.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience verifying and processing time/payroll information. I verified information and resolved minor discrepancies and issues.

+ B. I have experience verifying and processing time/payroll information. I verified information and identified discrepancies but was NOT responsible for their resolution.

+ C. I have successfully completed college-level coursework related to payroll processing.

+ D. I have NO experience or training related to this work behavior.

16

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed related to payroll processing.

+ The type(s) of research you conducted.

17

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

18

WORK BEHAVIOR 3 - COMPLIANCE

Oversees payroll unit work to ensure payroll processing is following organizational policies, practices, procedures, laws, and regulations. Provides recommendations for changes when negative trends are found.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience reviewing procedures to ensure compliance with policies, practices, procedures, laws, and regulations. I identified trends and provided recommendations for changes.

+ B. I have experience reviewing procedures to ensure compliance with policies, practices, procedures, laws, and regulations. I identified trends but did NOT provide recommendations for changes.

+ C. I have successfully completed college-level coursework related to business management, business law, auditing or data analysis.

+ D. I have NO experience or training related to this work behavior.

19

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed related to reviewing procedures and ensuring compliance.

+ The type(s) of procedures you reviewed.

+ The recommendations you made.

20

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

21

WORK BEHAVIOR 4 – TECHNICAL ASSISTANCE

Communicates with staff to explain applicable policies, and procedures and resolve payroll issues. Utilizes customer service skills when dealing with adversarial situations.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience receiving inquiries. I was responsible for answering questions and resolving issues.

+ B. I have experience receiving inquiries. I was responsible for answering general questions but referred issues to someone else for resolution.

+ C. I have successfully completed college-level coursework related to communications, public speaking, public relations, or conflict resolution.

+ D. I have NO experience or training related to this work behavior.

22

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed related to the technical assistance you provided.

+ Your level of responsibility.

23

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

24

WORK BEHAVIOR 5 - REPORTING

Compiles and writes various reports regarding payroll processing, salary information, compensation equity, and salary trends. Provides recommendations for improvements when negative trends are found.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience writing various types of reports which include recommendations for changes or corrections.

+ B. I have experience writing various types of reports which do NOT include recommendations for changes or corrections.

+ C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.

+ D. I have NO experience or coursework related to this work behavior.

25

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience developing reports.

+ The type(s) of reports you developed.

+ Your level of responsibility.

26

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov