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The Corporate Payroll department provides payroll services system wide for ProMedica, its subsidiaries, and it’s 17,000+ employees. Payroll services provided including payroll processing, retro payments , garnishments, levies and withholding orders, payroll taxes, tax compliance and W-2 preparation and filing. This role is responsible for managing projects relating to Payroll, including but not limited to implementations and upgrades as well as oversight of payroll taxes and tax compliance. In addition, the position will assist in identifying project improvement initiatives, departmental efficiencies, departmental education and training as well as develop and support new forms of automation. This position reports to the Director, Payroll.

POSITION SUMMARY

Leads projects to ensure the timely implementation of key initiatives, delivering results on schedule and within scope. Applies expertise in designing and improving business practices/processes with an emphasis on efficiencies and cost reduction strategies.

ACCOUNTABILITIES

*All duties listed below are essential unless noted otherwise*

1. Coordinate manpower and resources to ensure successful project implementations within defined timeframes.

2. Define project scope, identify key stakeholders, and recommend timelines and milestones.

3. Manage personnel across departments, ensuring deadlines are met while maintaining flexibility when appropriate.

4. Proactively identify project risks or barriers and problem-solve to mitigate or resolve them.

5. Serve as the primary point of contact for cross departmental project coordination.

6. Interface with various departments across the health system, from front line employees to executives.

7. Lead process improvement (automation, use of artificial intelligence, etc.) and expense reduction initiatives.

8. Assist in the development and refinement of processes, procedures, reporting tools, monitoring systems, and overall system optimization.

9. Collaborate with Internal Audit to support risk assessment and mitigation efforts.

10. Contribute to the development of annual strategic goals and define actionable steps to achieve set targets.

11. Maintains confidentiality and discretion when handling sensitive information and data.

12. Keep the Director informed of any challenges related to systems, procedures, or personnel performance.

13. Perform other duties as assigned.

Education: Associate’s Degree

Skills: Exceptional communication skills, both written and verbal. Highly organized with strong time management, leadership, and decision making abilities. Demonstrates effective collaboration, problem solving, and delegation skills that are critical to project success. Excels in identifying root causes and developing sustainable, practical solutions while incorporating stakeholder input. Ability to manage to project deadlines. Comfortable working across all levels of the health system, including executive leadership. Proficient skills in Microsoft office suite, coupled with ERP system and Workday experience.

Years of Experience: Minimum of 6 years of progressive experience in Payroll or related field.

PREFERRED QUALIFICATIONS

Education: Bachelor’s degree

Skills: PowerPoint presentation skills, Business Intelligence experience, Project Management experience

Years of Experience: 7+ years of experience preferred

Certification: Certified Payroll Professional (CPP), Accounting, Project Management, or Business Intelligence certification preferred

The above list of accountabilities is intended to describe the general nature and level of work performed by the incumbent; it should not be considered exhaustive.

ProMedica is a mission-based, not-for-profit integrated healthcare organizational headquartered in Toledo, Ohio. For more information, please visit www.promedica.org/about-promedica

Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a job with ProMedica, please contact [email protected]

Equal Opportunity Employer/Drug-Free Workplace

**Requisition ID:** 94229