• Office Admin & Bookkeeper - Painting Company

    Pro-Spec Painting Corporation (Vineland, NJ)


    Office Admin & Bookkeeper – Painting Company

     

    + Job Type: Full Time

    + Location: Vineland, NJ

     

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    Job Type: Full-time, Hourly Location: Vineland, NJ (On-site only)

     

    About Us Pro-Spec Painting Corporation is a growing contractor serving South Jersey with a strong reputation for quality and reliability. We run a lean, focused operation and are looking for someone ready to step in and contribute.

     

    Position Overview This is a full-time, in-office role ideal for someone with a solid background in office administration and hands-on exposure to construction operations. You’ll manage the full range of project admin functions using SAGE 100 Contractor, supporting field operations, vendors, and internal teams.

    Key Responsibilities

    + Open/close office; manage calls

    + Administer job records in SAGE 100 Contractor

    + Handle RFQs, POs, subcontracts, submittals

    + Manage schedules and documents

    + Use Microsoft Teams for coordination

    + Support field ops with accurate admin tasks

    Must-Have Requirements

    + 5 years general office admin experience

    + 3 years in construction or contract administration

    + Experience with SAGE 100 Contractor or similar

    + Proficient in Excel, Word, Teams

    + Skilled in computer networking and shared files

    + Prior use of AI tools for admin or document tasks

    + Must be a problem solver and able to figure things out independently

    + Must want to be part of the growth and success of the company

    + Must be a clear communicator with strong phone skills

     

    Nice-to-Haves

     

    + Notary commission

    + Bookkeeping and PDF editing experience

    + Bilingual in Spanish

     

    Schedule Monday to Friday, 8:00 a.m. – 5:00 p.m. In-office only — no remote work considered

     

    Compensation $24.00 to $26.50 per hour, based on experience We welcome applicants with less experience who are eager to learn and grow with the company.

     

    Benefits Paid vacation and holidays

     

    How to Apply Applicants must submit a résumé with a cover letter explaining why they believe this position is a good fit. Submissions without a cover letter will not be considered.

     

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