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Details

**Open Date** 06/06/2025

**Requisition Number** PRN42124B

**Job Title** Coordinator, Information

**Working Title** Digital Systems Coordinator

**Job Grade** D

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Monday through Friday, occasional nights and weekends as needed to support events.

On-Campus Requirement:

This is an essential, full-time, on-campus role based on-site to ensure seamless in-person collaboration and effective liaison between various programs and the marketing team. While this role is in-person, the position will also regularly engage with remote team members and participate in virtual meetings for training, direction, and project coordination.

**VP Area** Academic Affairs

**Department** 00033 - Executive Education

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** 38000 to 50000

**Close Date** 06/12/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Digital Systems Associate plays a key role in advancing the strategic goals of the Graduate Business Programs at the David Eccles School of Business. This cross-functional role blends data management, systems operations, web updates, and light marketing execution to support student recruitment, enhance team operations, and strengthen program visibility.

The ideal candidate will bring a versatile skill set, technical aptitude, and a proactive, collaborative approach to their work. This is a full-time, on-campus role that requires consistent presence and responsiveness to meet the evolving needs of our dynamic, mission-driven team.

Responsibilities

+ Collects, organizes, and enters data across systems, ensuring accuracy and completeness.

+ Analyzes data using tools such as Excel, SQL , and Google Analytics; identifies trends and develops actionable insights.

+ Prepares and distributes reports for internal stakeholders; supports ad hoc data requests and special projects.

+ Performs regular audits and data cleaning to maintain system integrity across platforms, including Salesforce.

+ Supports digital advertising efforts through basic management of Google Ads and monitoring of key performance metrics.

+ Assists with updating and maintaining program websites; ensures content is accurate, timely, and aligned with SEO best practices.

+ Manages administrative tasks including P-card reconciliation, inventory management, and office coverage.

+ Provides backup support for data entry and operational processes.

+ Collaborates with staff and faculty to ensure project timelines, expectations, and deliverables are met.

+ Contributes to a culture of accountability, follow-through, and service-oriented problem solving.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience). Two years experience in collecting, organizing analyzing, and presenting data; and demonstrated human relations and effective communication skills required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

+ **Curious & Coachable:** Eager to learn new tools, systems, and processes; receptive to feedback.

+ **Technically Proficient:** Comfortable with Excel, basic SQL , Google tools, and web platforms (e.g., basic HTML or CMS editing).

+ **Detail-Oriented:** Committed to accuracy and quality in all aspects of work.

+ **Self-Motivated:** Capable of managing projects independently and following through without daily reminders.

+ **Collaborative:** Works well in a team environment and communicates effectively with colleagues across functions.

+ **Customer-Service Focused:** Driven by a desire to support students and improve their experience.

**Note:** This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required for the position.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

**Nearly Continuously:** Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead, lifting up to 25 lb.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.